Executive Assistant to the CRO

2 weeks ago

Saint Louis Park, United States Center Full time

As Center’s first Executive Assistant to the Chief Revenue Officer, you will provide high-level administrative support, ensuring smooth operations and effective communication. To be successful in this role, you must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for our Chief Revenue Officer.

 

The ideal candidate will possess the skills to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations requiring a quick turnaround, the ability to take effective action without knowing the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is critical. 

You Will Have the Opportunity To:

  • Calendar Management: Manage and coordinate complex schedules, including meetings, appointments, and travel arrangements for executives. 
  • Communication: Act as a primary point of contact for internal and external stakeholders, managing correspondence, calls, and emails on behalf of executives. 
  • Meeting Support: Prepare meeting agendas, materials, and take detailed minutes. Coordinate logistics for on-site and off-site meetings and events. 
  • Travel Coordination: Arrange domestic and international travel itineraries, accommodations, and other travel-related tasks. 
  • Document Preparation: Draft and proofread reports, presentations, and other documents. Prepare expense reports and other financial records. 
  • Project Management: Assist with various projects and initiatives, including research, data analysis, and progress tracking. 
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality. 
  • Office Management: Support office operations by overseeing supplies, maintenance, and other administrative tasks. 
  • Team Support: Collaborate with other administrative staff and provide support to different departments as needed. 

What You Will Bring to the Role:

  • Bachelor's degree in Business Administration, Communications, or a related field. 
  • 3+ years of experience in an executive assistant or similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
  • Excellent organizational and multitasking abilities. 
  • Strong communication and interpersonal skills. 
  • Proven ability to work independently and manage multiple priorities. 
  • Exceptional attention to detail and problem-solving skills. 
  • Ability to handle high-pressure situations with poise and professionalism. 

Personal Attributes:

  • Passion for the customer
  • Self-starter, with the ability and willingness to grow
  • Be mission driven and motivated to make a high impact
  • Fast learner, with an open mind, and a team-oriented mentality
  • An entrepreneurial spirit: flexible and willing to pitch in where needed


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