Marketing Executive Assistant

2 weeks ago

Saint Paul Minnesota, United States Marvin Full time
Job Overview:
This position, Executive Assistant, will report directly to the Vice President of Marketing and provide personalized human-centered support and manage a variety of project work, administrative tasks, and personal assistance. Key responsibilities include but not limited to calendar management, travel arrangements, expense reporting, presentation preparation, project management of key initiatives as well as support daily time management. This individual is the consummate professional, a multi-tasker who exhibits a strong work ethic, thrives in a fast-paced, results-oriented environment and able to be proactive in anticipation of business needs and recommendations. 

Highlights of your role:
Maintains Vice President’s professional and personal appointment schedule by coordinating multiple calendars/ schedules, acting as a liaison between internal and external contacts in planning and scheduling meetings and travel. Resolves schedule conflicts and manages the intricacies of frequent adjustments of schedules.

Provides meeting planning and scheduling support to Vice President’s direct reports, including meeting materials, technology needs/tech support, food/beverage catering, participant travel arrangements, and venue coordination.

Conserves VP of Marketing’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics, and meeting minutes.

Offers counsel and supports key organizational / marketing initiatives. 

Assist with project schedules and ensure action items are followed up and completed on time.

Proactively anticipates business needs and makes arrangements to ensure effective time management of work and family

Prepares meeting agendas, presentation decks, and meeting follow-ups, as needed

Collects data, prepares and analyzes marketing reports

Review and processes expenses and PTO requests of the marketing leadership team efficiently and effectively

You're a good fit if you have (or if you can):
Excellent written and interpersonal communication skills

Demonstrated ability to multi-task and maintain accuracy when completing multiple assignments

Self-starter and effective at working independently and in group settings

Proactively provides recommendations for more efficient and innovative ways to accomplish tasks, hence improving current operations

Exceptional attention to detail and organizational skills

Handles highly confidential information with sensitivity and discretion and protects business operations

Possesses a “can do” mindset and the flexibility to take on random projects and ad hoc tasks as necessary – must be comfortable with an ever-changing and evolving role based on the needs of the company

Exhibits a high degree of professional maturity, trust and integrity, and cultivates these qualities in others

Strong collaboration with fellow executive admins

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Also want to make sure you have:
High school diploma (Bachelor’s Degree preferred)

Minimum of 5 years of senior executive-level administrative support experience

Prior experience working in and/or supporting a marketing department is preferred

We invite you to See Yourself at Marvin:
From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities. You also belong to one of America's Top 20 Large Employers of 2024, according to an exclusive ranking by Forbes Magazine. 

 

For more than 100 years, we've been designing, building, and engineering premier products. Today, in our 16 locations across North America, we manufacture Marvin's portfolio of products, which includes Infinity Replacement Windows, TruStile Doors, and Marvin Coastline brands.

 

Together, we live our values and enjoy a culture that feels like home. Our better living approach to benefits supports you at work and beyond. From day one, you receive health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more A few unique offerings include:

$300 annual wellbeing account to spend on whatever makes you happy + healthy

Better Living Day (a paid day off to go have some fun)

$$ Annual profit sharing - get rewarded for the role everyone plays in making Marvin a success

Giving at Marvin - join coordinated volunteer opportunities

Brighter Days Fund - financial support thanks to your colleagues and the Marvin family should you suffer a personal hardship

When you belong to the Marvin team, it's all part of the package. Apply today

 

Marvin is an Equal Opportunity Employer:
This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position. Any employment offer depends on completing a background check and drug screen to company standards. 

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