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Administrative Assistant

3 months ago

Midland, United States Strike Full time
Job DescriptionJob Description

 

Job Summary:

Administrative Assistant will provide administrative support to Management.  This position will organize meetings, manage phone calls and messages, prepare correspondence, maintain files and review documents for accuracy.  Strong Excel is needed for data analytics.

Primary Job Function:

  • Oversee all administrative duties as assigned by direct supervisor.
  • Interface with different levels of management, while performing a multitude of complex tasks.
  • Communicate effectively with internal and external customers/vendors via telephone, voicemail, email, etc., to relay and respond to messages.
  • Maintain computerized database files utilizing SharePoint, as well as manual files and logs.
  • Ensure all outgoing and incoming communications are accurate, timely, and appropriately distributed.
  • Answer phones and handle messages.
  • Schedule meetings and work calendar issues and schedule meeting rooms.
  • Prepare and/or facilitate documents for signature.
  • Create expense reports.
  • Cover for Executive Assistants when they are absent or as needed.
  • Perform clerical duties including faxing, answering telephones, scanning, copying, etc.
  • Perform other duties and projects as assigned.

Experience:

  • Minimum 2 years administrative assistant experience within department concentration, such accounting/finance or project management.
  • Experience within an energy services company preferred. 

Education/Training:

  • High School Diploma or equivalent.
  • Bachelor’s or Associate’s degree preferred.

Competencies:

  • Proficient in Microsoft products including Word, Excel and PowerPoint.
  • Ability to work with executive and high-level management and administrative employees.
  • Exercise sound judgment, well organized, have excellent oral and written communications skills, work well under pressure, take the initiative, flexible and cooperative.
  • Ability to work on multiple tasks simultaneously.
  • Accuracy, timeliness, tact, problem-solving skills, and ability to work effectively with both employees and managers.
  • Respect for confidentiality concerning customer information and company records.
  • Convey a positive and professional image to customers and peers.
  • Displays tactful, mature and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel.

 Physical Demands:

  • Regularly required to sit; use hands to finger, handle, or feel and talk or hear.
  • Frequently required to reach with hands and arms.
  • Occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
  • Occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Criteria:

  • Complies with Strike’s policies and procedures.
  • Complies with Strike’s Drug & Alcohol Policy maintaining favorable drug testing results throughout employment.
  • Performs job safely with respect to others, property and individual safety.
  • Works effectively with others to encourage teamwork and productivity.
  • Authorized to work in the United States.

Strike is an Equal Opportunity Employer

 

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