Community Compliance Office Coordinator

4 weeks ago

Laguna Hills, United States PMP Management Full time
Job DescriptionJob DescriptionDescription:

Become the Best Part of PMP Management


PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as a Compliance and Site Conditions Assistant, Laguna Village Homeowner’s Association, Laguna Hills, CA.


Who We Are

Property Management Professionals LLC. (PMP) is an industry-leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Texas, Arizona, Utah, and Colorado. PMP delivers a level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms.


PMP is one of the fastest-growing management firms which provides our team members with a unique opportunity to evolve and grow their careers. Our people-centric culture attracts and retains the industry’s top talent and has served as one of our competitive advantages, driving our growth and success over the past decade and a half.


To learn more about PMP and our unique company culture, we invite you to visit our social media platforms below:

Instagram/pmpmanage

Facebook/pmpmanage

Linkedin/company/pmpmanagement


Who We’re Looking For

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.


Position Description: The Compliance and Site-Conditions (CSC) Assistant helps the community achieve its goals for Unit appearance and common area maintenance, risk management, and resident quality of life by observing, documenting, and reporting all types of site conditions and initiating, monitoring, and completing the appropriate administrative steps to help achieve resident compliance with Unit maintenance standards and the Parking, Architectural and other Rules and to inform and facilitate timely and proper care of the common area and its facilities by the management team and service providers. As an integral member of the three-person onsite staff, the CSC also performs or assists with additional office and general tasks listed below and others as necessary and/or requested.


Responsibilities:

  • The CSC Assistant reports to the onsite General Manager and Associate Manager.
  • Compliance:
  • Become familiar with the Architectural, Unit maintenance, parking, and other Rules and standards of the Association and the enforcement standards and procedures adopted by the Board of Directors.
  • Conduct scheduled and spot inspections of the property using the community golf cart and on foot to identify, document, photograph, and report conditions, violations, and corrections of violations using Management’s learner- and user-friendly, yet powerful Vantaca mobile app & software.
  • Issue hard-copy and digital citations for illegally parked vehicles and liaise with the patrol service and tow company as needed for required tows.
  • Manage the Vantaca compliance database. Close out matters that have been corrected. Generate, print, and post letters to be issued, advance enforcement steps, and generate reports for Board review for information and hearings with owners.
  • Maintain complete and organized digital and hard copy records.
  • Brief the General Manager and Associate Manager on your activities and the details of compliance issues.
  • Provide owners with the status of their compliance and architectural items.
  • Provide owners and residents with accurate explanations and information about the Rules, standards, and enforcement procedures that are in your purview.
  • Identify and report unapproved Unit-exterior architectural changes and confirm and document the progress of approved projects. Generate, print, and post letters to be issued. Generate related reports for the Architectural Review Committee (ARC) and Board of Directors.
  • Maintain complete and organized digital and hard copy architectural records.
  • Attend the monthly daytime Architectural Committee Meetings. Record and follow through on committee actions and requests.
  • Site conditions:
  • Conduct scheduled and spot inspections of the common area and facilities to identify and document safety-related, extraordinary, and routine maintenance needs, progress and completion of projects, and other service provider activity. Generate reports of same for staff and Board review ad action.
  • Exercise care of the property within the physical limits of your position: reset out-of-place Clubhouse and pool furniture, close and report unlocked pool gates, etc.

Responsibilities:

  • Keep privileged information confidential.
  • Provide positive, professional, and honest communication with all Homeowners, Tenants, service providers, and onsite and off-site Management staff.
  • Cover the office for other staff when necessary or requested. Answer the phone, greet visitors, take messages, etc.
  • Assist with set up and tear down of furniture and equipment in the Clubhouse for Meetings and reserved events.
  • Assist with preparing mailings, posting on the bulletin boards, posting temporary signs, office organization, storing and moving office and janitorial supplies.
  • Suggest helpful newsletter topics related to your areas of responsibility.
  • Other duties as requested.


Requirements:


  • At least 1 year in a position with administrative and customer service components.
  • At least 1 year in a position with Customer Service and/or patrol component.
  • Any direct HOA or multi-family property experience (preferred).
  • Any direct HOA or multi-family property experience (preferred).
  • Patrol or guard service experience a plus.

Knowledge, Skills, and Abilities:

  • An honest, responsible, optimistic, and enjoyable demeanor.
  • Ability to effectively communicate in a respectful and positive manner.
  • A friendly demeanor.
  • Excellent Customer Service and follow through.
  • Excellent Phone and Email skills.
  • Excellent organization.
  • Excellent Time Management.
  • Proficient with Microsoft Office, Adobe, and Outlook.
  • Coachable and adaptable to learning new systems and procedures.

Physical Demands:

  • Sitting at a desk for long periods
  • Walking for up to two hours.
  • Ability to lift up to 40 lbs.

  • Community Compliance Office Coordinator

    2 weeks ago

    Laguna Hills, California, United States PMP Management Full time

    Job OverviewBecome an Essential Part of PMP ManagementPMP is in search of a dedicated, detail-oriented, and personable individual to fill the role of Compliance and Site Conditions Assistant within our organization.About UsProperty Management Professionals LLC. (PMP) stands as a premier Association management firm, delivering exceptional services to common...

  • Community Compliance Office Coordinator

    1 week ago

    Laguna Hills, California, United States PMP Management Full time

    Job OverviewBecome an Integral Part of PMP ManagementPMP is in search of a dedicated, detail-oriented, and personable individual to fill the role of Compliance and Site Conditions Assistant.About UsProperty Management Professionals LLC. (PMP) stands as a premier Association management firm, delivering exceptional services to common interest developments...

  • Community Compliance Office Coordinator

    2 weeks ago

    Laguna Hills, California, United States PMP Management Full time

    Job OverviewBecome an Integral Part of PMP ManagementPMP is in search of a driven, meticulous, and personable individual to fill the role of Compliance and Site Conditions Assistant within our organization.About UsProperty Management Professionals LLC. (PMP) stands as a premier Association management firm, delivering exceptional services to common interest...

  • Office Coordinator

    7 days ago

    Laguna Hills, California, United States Trio Realty Full time

    Position OverviewWe are seeking a skilled Office Coordinator to support our operations at DDCM, Inc., a prominent player in the Real Estate Development sector. The ideal candidate will possess the following essential qualifications:A degree from an accredited institutionProficiency in typing at least 60 words per minuteExceptional organizational skillsStrong...

  • Community Engagement Coordinator

    2 weeks ago

    Laguna Hills, California, United States PMP Management Full time

    Job OverviewBecome an integral part of PMP ManagementPMP is in search of a driven, detail-oriented, and personable individual to fill the role of Assistant Manager. This position is vital for the smooth operation of community management.About UsProperty Management Professionals LLC. (PMP) stands as a leading firm in Association management, delivering...

  • Office Operations Coordinator

    5 days ago

    Laguna Hills, California, United States Pain Management Associates - Laguna Full time

    Job Summary:Pain Management Associates - Laguna is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our office operations, ensuring a smooth and efficient work environment.Key Responsibilities:Provide administrative support to...

  • Senior Office Coordinator

    2 weeks ago

    Laguna Hills, California, United States Express Employment Professionals- Laguna Hills, CA Full time

    Job OverviewExpress Employment Professionals is seeking a Senior Office Coordinator for a prominent organization.This role presents an Evaluation-to-Hire opportunity.Compensation Range: $28 - $33 per hour, depending on experience.Work Schedule: Monday to Friday; 9:00 AM - 6:00 PMThe ideal candidate will be adept at managing urgent tasks and capable of...

  • Medical Office Coordinator

    2 days ago

    Laguna Hills, California, United States RETINA ASSOCIATES OF ORANGE COUNTY Full time

    Job Description**About Us**Retina Associates of Orange County is a renowned retina group of board-certified Ophthalmologists who specialize in diseases of the retina, macula, and vitreous. Our doctors have a remarkable history of combining teaching at prestigious academic institutions with excellence in patient care in the private practice setting.**Job...

  • NA Compliance Officer

    3 months ago

    Auburn Hills, United States Centric Solutions Group Full time

    Centric Solutions Group places the world's best talent at industry leading companies. We specialize in hiring Technical, Professional, Mid-Management, and Executive employees. CSG and our client companies offer competitive wages and opportunities for growth and advancement for successful individuals.About this Opportunity: This position is responsible for...

  • Office Coordinator

    5 days ago

    Highland Hills, Ohio, United States Cuyahoga Community College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Cuyahoga Community College. The successful candidate will provide administrative support to the Student Affairs department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesProvide a full range of administrative and scheduling...

  • Compliance Officer

    1 day ago

    Auburn Hills, Michigan, United States Centric Solutions Group Full time

    About this Opportunity:This position is responsible for implementing the organization's Compliance Management System and driving essential compliance initiatives for civil entities in the United States and Mexico.Key Responsibilities:Compliance Management System: Assist in leading the company's comprehensive compliance management system, with a focus on...

  • Front Office Coordinator

    24 hours ago

    Laguna Hills, California, United States PDS Health Full time

    About the RoleWe are seeking a highly skilled and organized Front Office Coordinator to join our team at PDS Health. As a key member of our front office team, you will be responsible for providing exceptional patient care and administrative support to our healthcare professionals.Key ResponsibilitiesModeling Company Culture: Demonstrate a warm and...

  • Office Coordinator 2

    2 weeks ago

    North Hills, United States Trio Community Meals Full time

    Office Coordinator 2Job Reference Number: 22370Employment Type: Full-Time, OnsiteSegment: Community MealsBrand: Trio-Community-MealsState: California (US-CA)Role Overview:We are seeking a dedicated and proactive office coordinator to join our Trio Community Meals team. This position is based in North Hills, CA, and is essential for supporting our...

  • Safety and Compliance Coordinator

    2 weeks ago

    Agoura Hills, California, United States Joni and Friends Full time

    Job OverviewPosition Summary:The Safety and Compliance Coordinator plays a crucial role in establishing, developing, and executing the organization's safety initiatives and protocols to ensure the well-being of all personnel.Key Responsibilities:Development and Execution of Safety ProgramsWork collaboratively with IT and Facilities teams to create a...

  • Front Office Coordinator

    3 days ago

    Laguna Hills, California, United States PDS Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at PDS Health. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.Key ResponsibilitiesFront Office Operations: Manage the front office, ensuring a...

  • Environmental Compliance Project Manager

    3 months ago

    Laguna Hills, United States Kleinfelder Full time

    Job Description Take Your Delivery Management Career to the Next Level Do you have a passion for managing budgets, meeting deadlines, and exceeding client expectations? Our delivery management professionals are involved in project delivery from initiation and planning to execution, monitoring, and closeout. Each phase requires strong attention to...

  • Corporate Compliance Officer

    5 days ago

    Farmington Hills, Michigan, United States Comerica Bank Full time

    Job SummaryThe Corporate Compliance Risk Assessment Specialist plays a critical role in supporting the day-to-day execution of the Corporate Compliance Risk Assessment (CCRA) Program at Comerica Bank. This position is responsible for managing templates and data inputs, supporting the execution of the CCRA, and assisting with drafting policies, procedures,...

  • Front Office Medical Coordinator

    1 week ago

    Laguna Hills, California, United States Daniel S Bandari MD Inc Full time

    Position Overview:A well-established solo physician practice is seeking a committed and skilled Medical Receptionist to enhance their operational team. This part-time opportunity has the potential to transition into a full-time role, collaborating with a team of proficient medical assistants.The successful candidate will have a minimum of 1-2 years of...

  • Site Compliance Officer

    2 weeks ago

    Bedford Hills, New York, United States The LiRo Group Full time

    Site Compliance OfficerJob ID: Type: Regular Full-Time# of Openings: 1Category: Construction ManagementThe LiRo GroupOverview We are currently seeking a Site Compliance Officer to join our team. At The LiRo Group, we are dedicated to enhancing our services and capabilities through the development of our most valuable asset—our personnel. Recognized among...

  • Office Operations Coordinator

    2 weeks ago

    Walton Hills, Ohio, United States Everstaff Full time

    Job OverviewEverStaff is seeking a dedicated Office Operations Coordinator to support our client's administrative functions. This role is essential in maintaining the efficiency of office operations and ensuring that all administrative processes run smoothly.Key Responsibilities:Oversee daily administrative functions, including managing phone communications,...