Office Manager
1 month ago
Title: Office Manager
Reports To: Business Unit Leader (District Vice President)
Supervises: Yes
FLSA: Exempt
POSITION SUMMARY
The Office Manager is an indispensable and trusted business partner to the business unit “district” leader. This position is responsible for the direct supervision of the administrative office staff and assists the district leader and team with day-to-day operational support to ensure the efficient, cost effective and professional operation of the district’s operation. This is an in-office role.
RESPONSIBILITIES
- Manage the administrative functions for the business unit including payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies and General Accepted Accounting Principles.
- Manage administrative staff including hiring, firing, training and development to ensure productivity and employee engagement.
- Participate in business unit management meetings and provide input and updates on business administration processes and procedures.
- Prepare and manage the overhead budgets and forecasts, under the guidance of the District’s Business Manager to ensure accurate and timely reporting and cost control.
- Serve as the key location contact for outside vendors, suppliers and customers to field inquiries and troubleshoot complaints.
- Manage the timely processing of accounting and job cost information through various systems to ensure internal controls are maintained and monthly closes and deadlines are met.
- Recommend, establish and implement internal controls to maintain compliance with the Company’s policies and procedures, internal audits to ensure compliance.
- Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.
- Review and approval of A/P invoices to a limit as determined by the business unit district leader and approval of A/P batches to ensure accuracy.
- Assure compliance with all government regulations.
- Performs other duties as needed, including but not limited to special projects throughout the district and company.
QUALIFICATIONS
Education & Work Experience
- Bachelors degree in Business Administration, Accounting or related field, or equivalent combinations of training and experience.
- 8 years of administrative, supervisory, management, and payroll accounting experience in roles with progressive levels of responsibility in a union environment, preferably in the construction management industry.
Knowledge, Skills & Abilities
- Proficient understanding of regulatory GAAP requirements
- Proficient in MS Office Suite
- Familiarity with industry ERP Systems and Material/Project Billings Systems, preferably Rhumbix or Coins
- Strong supervisory, communication and organizational skills
- Strong problem-solving skills
- Strong self-motivation skills
- Ability to travel occasionally for meetings and events
- Ability to work with a high degree of professionalism when representing the company in person, email, or phone
- Ability to multi-task, prioritize and use decision-making skills to work independently when required
The above describes the essential content of and requirements for proficient performance in the position and is not meant to be all-inclusive.
Anson is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.
-
Office Operations Manager
2 days ago
Melrose Park, United States Accurate Personnel Full timeOur client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of...
-
Office Operations Manager
3 weeks ago
Melrose Park, United States Accurate Personnel LLC Full timeOur client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of...
-
Office Operations Manager
3 weeks ago
Melrose Park, United States Accurate Personnel LLC Full timeOur client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of...
-
Medical Office Manager
3 months ago
Baldwin Park, United States Solo Medical Office Full timeJob DescriptionJob DescriptionWe are seeking a Medical Office Manager strong background for Restructure and Reorganize Medical Office , followed by implementation of tools, and procedures with staff to carry it out. Once structure is in place, you will interview and assist in decision of hiring staffINTERVIEWS START JUNE 22 WEDNESDAY Responsibilities:Assist...
-
Dental Office Manager
3 weeks ago
Melrose, United States Mindcircuit Inc Full time $60,000 - $80,000Job DescriptionJob DescriptionDental Office ManagerResponsibilitiesAlong with the administration and clinical team members, opening the office and making sure that all team members perform delegated opening tasks.Leading Morning Huddles, Meetings, and Team Trainings and ensuring each team member presents their responsibilities (Scheduling coordinator,...
-
Unarmed Security Officer
2 weeks ago
Melrose Park, United States Blue Line Security Solutions Full time $20Job DescriptionJob DescriptionJob Title: Unarmed Security OfficerLocation: Melrose ParkJob Type: Full-Time and Part-Time Opportunities AvailableSchedule: All Shifts Available (Days/Afternoons/Overnights)Salary: $20.00 An HourDescription: We are seeking a vigilant and reliable individual to join our team as an Unarmed Security Officer. The primary...
-
RWSHR - Group Sales Manager
3 months ago
Menlo Park, United States Group Sales Manager Full timeKEY RESPONSIBILITIESJob SummaryTarget, solicit and cultivate business within the group market segment, with efforts directed towards room night revenue generation, as well as securing group affiliated meeting and food & beverage revenues.Essential Duties and Responsibilities – (Key Activities)Solicit new and develop existing accounts to meet/exceed revenue...
-
Healthcare Office Administrator
3 days ago
Baldwin Park, California, United States Solo Medical Office Full timeJob OverviewWe are looking for a skilled Healthcare Office Administrator with a robust background in restructuring and optimizing medical office operations. The role involves the implementation of effective tools and procedures alongside the team to enhance workflow. Once the new structure is established, you will be responsible for interviewing and...
-
Post Office Worker
4 weeks ago
Melrose Park, United States United States Postal Service Full timeIf you are searching for an engaging and thrilling job in the mailing sector, Mail Handler Assistant at USPS might be just what you need. That is to say, we currently have employment opportunities throughout the country in the largest agency of the government which employs almost 1 million people. In fact, USPS provides excellent training for all new...
-
Post Office Worker
4 weeks ago
Melrose Park, United States United States Postal Service Full timeWith the USPS currently hiring Mail Sortation Clerks, there has never been a better time to gain new skills and advance in your career. We are now recruiting nationwide with multiple jobs available in the largest federal agency that employs about 1 million people. USPS offers an excellent training program which ensures an easy transition into your new role...
-
Validation Manager
2 months ago
Melrose Park, United States cGMP Consulting Full timeJob DescriptionJob Description Job DescriptioncGMP Consulting is looking for an individual to manage the Validation personnel. This individual will oversee validation activities related to equipment and computerized system qualifications and re-qualifications. The ideal candidate for this job is resourceful, independent, organized, and capable of working in...
-
Logistics Operations Manager
1 week ago
Melrose Park, Illinois, United States Ryder System Full timeJob OverviewAs a key player in our logistics operations, the Logistics Operations Manager oversees the financial, operational, and personnel management of multiple accounts within the organization. This role is pivotal in ensuring the profitable retention and expansion of business operations while meeting essential financial, employee, safety, and customer...
-
Office Manager
3 months ago
Tinley Park, United States Primus Ortho Full timeJob DescriptionJob DescriptionSalary: Full Job DescriptionInnovative Orthopedic Surgery and Sports Medicine practice with multiple locations specializing in the treatment of orthopedic and sports-related injuries is looking for a full-time Medical Office Manager with strong leadership skills to effectively guide and motivate their team. This is a great...
-
Reservation Manager
2 months ago
Melrose Park, United States U-Haul Full timeLocation: 1731 S Mt Prospect Rd, Des Plaines, Illinois 60018 United States of America U-Haul is looking for someone who enjoys being part of a team, provides outstanding customer service, is results-oriented and wants to work in a fast-paced environment where each day is different and dynamic. If this sounds like you, then consider joining U-Haul as a...
-
Office Manager
5 days ago
Winter Park, United States Heartwell Medical Group PA Full timeAbout Us:Heartwell Cardiology is a leading cardiology practice dedicated to providing exceptional cardiovascular care. We are seeking a highly motivated and experienced Office Manager to join our team and contribute to the growth and success of our practice.Job Description:The Office Manager will play a critical role in ensuring the smooth operation of our...
-
Office Manager
4 days ago
Winter Park, United States Heartwell Medical Group PA Full timeAbout Us:Heartwell Cardiology is a leading cardiology practice dedicated to providing exceptional cardiovascular care. We are seeking a highly motivated and experienced Office Manager to join our team and contribute to the growth and success of our practice.Job Description:The Office Manager will play a critical role in ensuring the smooth operation of our...
-
Office Manager
7 days ago
Park City, United States Park City Community Church Full time $52,000 - $55,000Job DescriptionJob DescriptionPosition Summary:The Office Manager serves the members of Park City Community Church as a liaison between churchgoers, community members, and business affiliates. They will work closely with the Senior Pastor and all staff, lay leaders and board members. They will be dealing with matters of privacy and must maintain...
-
Office Manager
1 month ago
Overland Park, United States Chapters Living of Overland Park Full timeJob DescriptionJob DescriptionDescription:We are seeking an Office Manager to join our team and support Chapters Living of Town Center and Chapters Living of Overland Park locations.Responsible for facilitating communication for the purpose of medical and health services provided to residents, managing Medicaid billing and activityCoordinating supportive...
-
Office Manager
1 month ago
Park Ridge, United States Achieve Orthopedic Manual Therapy Park Ridge Full timeJob DescriptionJob DescriptionAchieve Orthopedic Manual Therapy is a small, privately-owned physical therapy clinic in Park Ridge, IL dedicated to providing personalized and compassionate care to our patients. We pride ourselves on our supportive and patient-focused environment. We are seeking a team-oriented individual to join our clinic as an Office...
-
Office Manager
2 months ago
Floral Park, United States Spectrum Vision Full timeJob DescriptionJob DescriptionOFFICE MANAGERWHO WE’RE LOOKING FORSpectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and...
