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Legal Secretary

4 months ago

Austin, United States AMS Staffing, Inc. Full time
Job DescriptionJob Description

Please send resume should you be interested in the following Legal Secretary (Intellectual Property) position located in Austin. This is a full-time, direct-hire position with a between 90-110K plus overtime and awesome benefits. If youre not interested, please pass along to your colleagues as we do pay referral fees.


Job Title: Legal Secretary (Intellectual Property)

Location: Austin TX

Salary: 90-110K

Bachelor degree: PREFERRED

Hybrid schedule: 4 days onsite / 1 day WFH

# of hours per week: 37.5


CANDIDATES MUST HAVE PATENT PROSECUTION EXPERIENCE


Primary Responsibilities:


  • Provide legal secretarial support to attorneys and patent agents in the Intellectual Property Practice Section.
  • Responsibilities including creating shells for Office Action responses, preparation and electronic filing of responses, and assisting with other submissions and documents as required by the USPTO.
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
  • Report communications from the USPTO to attorneys and clients and ensure prompt responses to inquiries.
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers.
  • Access and research a variety of patent databases.
  • Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files.
  • Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.


Qualification:

  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required.
  • Excellent client service, communication, organizational, and time management skills a must.
  • Seeking a resourceful IP legal secretary who is a team player with outstanding interpersonal skills and a strong work ethic.
  • Bachelor's degree preferred.