Office Coordinator

5 days ago

Shreveport, United States Elite Business Resources, LLC Full time
Job DescriptionJob Description
The Office Administrator in an employment agency plays a pivotal role in managing the day-to-day administrative operations to ensure efficient office functioning. This role involves coordinating activities, providing administrative support to the recruitment team, maintaining office systems, and delivering exceptional client service. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.Key Responsibilities:
  • Oversee general office operations, including managing correspondence, scheduling meetings, and maintaining a clean, professional office environment.
  • Handle phone calls, emails, and inquiries from clients, candidates, and employees, providing prompt and courteous responses.
  • Assist candidates with applications, resume submissions, and interview scheduling.
  • Coordinate onboarding documentation for new hires.
  • Ensure the candidate database is up-to-date with relevant information.
  • Support recruitment consultants with administrative tasks such as job postings, candidate tracking, and resume management.
  • Help organize job fairs and recruitment events by managing logistics and scheduling.
  • Maintain accurate and up-to-date records of client accounts, job orders, placements, and billing information.
  • Liaise with recruitment team members, clients, and candidates to ensure smooth communication and process flow.
  • Ensure compliance with agency policies, legal requirements, and data protection regulations.
Qualifications:
  • Proven experience in office administration, ideally in a recruitment or employment agency setting.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and recruitment software (Applicant Tracking Systems preferred).
  • Strong organizational skills and ability to manage multiple priorities.
  • Excellent verbal and written communication skills.
  • High level of discretion in handling sensitive and confidential information.
  • Attention to detail and strong problem-solving abilities.
  • Ability to work independently and collaboratively in a team environment.
Work Conditions:
  • Temp to Hire, Full-time position, Monday through Friday 730A-430P
  • May require occasional overtime or weekend work during peak periods.
  • This job description is not exhaustive and may be subject to changes based on organizational needs.

  • Office Coordinator

    2 weeks ago

    Shreveport, Louisiana, United States Diesel Driving Academy Inc Full time

    Job OverviewPosition Summary:Diesel Driving Academy Inc is in search of a proactive and detail-oriented individual to fill the role of Office Coordinator. This position encompasses a variety of tasks aimed at enhancing operational efficiency, including project management, establishing organizational protocols, and managing communications.Key...

  • Office Operations Coordinator

    2 weeks ago

    Shreveport, Louisiana, United States i3 Verticals Management Services, Inc. Full time

    Job OverviewWe are looking for a meticulous and organized Office Operations Coordinator to provide essential administrative support and enhance our business functions. The ideal candidate will be tasked with assisting management, overseeing contract documentation, facilitating client onboarding, and executing various responsibilities as assigned by...

  • Office Coordinator

    1 week ago

    Shreveport, Louisiana, United States Vintage Realty Company Full time

    Position OverviewCompensation and Benefits:Dental coverageHealth coveragePaid leaveVision coverageVintage Realty Company is looking for an Administrative Support Specialist to enhance the efficiency of the Commercial Property Management division. The ideal candidate will provide essential administrative assistance to multiple Property Managers, ensuring...

  • AR/Insurance Coordinator

    3 months ago

    Shreveport, United States Healthcare Firm Full time

    Job DescriptionJob DescriptionGeneral Summary of Duties:      Insurance Accounts Receivable Coordinator will ensure that claims are sent and incoming payments are posted.  The coordinator will review EOBs for proper reimbursement and claim processing. The coordinator will also manage denials and will reach out to insurance representatives as necessary....

  • Administrative Coordinator

    4 days ago

    Shreveport, Louisiana, United States Always Best Care Senior Services Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Specialist to support the smooth operation of our senior services office.Key ResponsibilitiesScheduling and Coordination: Assist with scheduling appointments and coordinating services for clients.Client Records Management: Maintain accurate and up-to-date client records and...

  • Office Administrator

    4 days ago

    Shreveport, Louisiana, United States Elite Business Resources, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Elite Business Resources, LLC. As an Office Administrator, you will play a pivotal role in managing the day-to-day administrative operations to ensure efficient office functioning.Key ResponsibilitiesOffice Operations Management: Oversee general office...

  • Administrative Coordinator

    4 weeks ago

    Shreveport, United States i3 Verticals Management Services, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking an organized and detail-oriented Administrative Coordinator to perform administrative duties and support our business operations. The successful candidate will be responsible for providing administrative support to management, filing and tracking contracts, onboarding new clients, and other duties as determined by...

  • Intake Coordinator

    1 month ago

    Shreveport, United States Carpenter Health Network Full time

    Job DescriptionJob DescriptionHomedica is seeking a full-time Intake Coordinator in Shreveport, LA!What do we do? Homedica provides primary and palliative care to patients who have limited mobility. We seek to become an extension of the physician’s office and hospital in order to provide a continuum of care tailored to the patient’s individual needsWe...

  • Staffing Coordinator

    3 weeks ago

    Shreveport, United States Jericho Staffing LLC Full time $12 - $13

    Job DescriptionJob DescriptionJericho Staffing is looking for a Staffing Coordinator to join our team. The Staffing Coordinator supervises and organizes the needs of Jericho Staffing. Their duties include developing and implementing staffing solutions, adhering to company guidelines and maintianing industry regulations.An organization needs employees in...

  • Logistics Coordinator

    2 weeks ago

    Shreveport, Louisiana, United States AppleOne Full time

    Job OverviewWe are seeking a Logistics Coordinator with a solid understanding of medical terminology and exceptional communication skills. Previous experience in dispatching is advantageous, but a background in medical terminology or administrative roles is essential. Candidates must demonstrate proficiency in MS Office applications (Word, Excel, Outlook)...

  • Orthodontic Patient Coordinator

    1 week ago

    Shreveport, United States Benevis Full time

    OverviewTaylor Dental & BracesPosition: Orthodontic Patient CoordinatorPart Time: Thursday, Friday & Saturday 8am - 5pm Work for a company that is truly making the world a happier place, one smile at a time! At Benevis, we create over a million smiles a year in the communities we serve and believe that every person deserves access to quality, affordable...

  • Orthodontic Patient Coordinator

    2 weeks ago

    Shreveport, United States Taylor Dental & Braces - a Benevis company Full time

    Overview: Taylor Dental & Braces Position: Orthodontic Patient Coordinator Part Time: Thursday, Friday & Saturday 8am - 5pmWork for a company that is truly making the world a happier place, one smile at a time! At Benevis, we create over a million smiles a year in the communities we serve and believe that every person deserves access to quality,...

  • Orthodontic Patient Coordinator

    4 days ago

    Shreveport, Louisiana, United States Taylor Dental & Braces - a Benevis company Full time

    Job SummaryWe are seeking a highly skilled and compassionate Orthodontic Patient Coordinator to join our team at Taylor Dental & Braces, a Benevis company. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients and their families.Key...

  • Marketing Coordinator

    4 weeks ago

    Shreveport, United States We Care Sitting Services LLC Full time $30,000 - $35,000

    Job DescriptionJob DescriptionBenefits/PerksPaid Time OffHealth BenefitsVision and Dental BenefitsCareer Growth OpportunitiesJob SummaryWe are seeking a skilled Marketing Coordinator to join our team. In this role, you will support the department’s marketing efforts, ensuring they are implemented successfully and in a timely manner. Your responsibilities...

  • Marketing Coordinator

    2 weeks ago

    Shreveport, United States We Care Sitting Services LLC Full time $30,000 - $35,000

    Job DescriptionJob DescriptionBenefits/PerksPaid Time OffHealth BenefitsVision and Dental BenefitsCareer Growth OpportunitiesJob SummaryWe are seeking a skilled Marketing Coordinator to join our team. In this role, you will support the department’s marketing efforts, ensuring they are implemented successfully and in a timely manner. Your responsibilities...

  • Event Safety Coordinator

    2 weeks ago

    Shreveport, Louisiana, United States ASM Global Full time

    ASM Global JobID: R [Security Officer] As an Event Safety Coordinator at ASM Global, your responsibilities will include: Overseeing and managing all facets of event safety, including the strategic planning, coordination, and implementation of safety protocols and procedures;Ensuring the protection and welfare of all participants, staff, and...

  • Marketing Coordinator

    3 weeks ago

    Shreveport, United States We Care Sitting Services LLC Full time $30,000 - $35,000

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insuranceBenefits/PerksPaid Time OffHealth BenefitsVision and Dental BenefitsCareer Growth OpportunitiesJob SummaryWe are seeking a skilled Marketing Coordinator to join our team. In this role, you will support the departments marketing...

  • Marketing Coordinator

    1 week ago

    Shreveport, United States We Care Sitting Services LLC Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insuranceBenefits/PerksPaid Time OffHealth BenefitsVision and Dental BenefitsCareer Growth OpportunitiesJob SummaryWe are seeking a skilled Marketing Coordinator to join our team. In this role, you will support the departments marketing...

  • Benefits Authorization Coordinator

    3 months ago

    Shreveport, United States Healthcare Firm Full time

    Job DescriptionJob DescriptionGENERAL SUMMARY OF DUTIES: Contacts insurance companies prior to appointment to verify benefits and to obtain pre-cert as required.SUPERVISION RECEIVED: Reports directly to RCM Manager.SUPERVISION EXERCISED: None.TYPICAL PHYSICAL DEMANDS: Work may require sitting for long periods of time; also stooping, bending and stretching...

  • Medical Office Coordinator

    2 days ago

    Shreveport, Louisiana, United States Dialysis Clinic, Inc. Full time

    About the RoleDialysis Clinic, Inc. is a leading nonprofit organization dedicated to providing individualized care to patients with chronic kidney disease. Our mission is to prioritize patient care, and we seek motivated and compassionate individuals to join our team.Key Responsibilities:Provide administrative support to clinic staff, ensuring seamless...