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Front Desk Receptionist/Customer Service/Administrative Assistant

2 months ago

Madison, United States Blue Lotus Tattoo & The Piercing Lounge Part time
Job DescriptionJob DescriptionSalary: $16/hour with 90 day increase

Seeking to fill a part time Receptionist/Customer Service/Administrative Assistant position in a fast paced & high volume environment.  As a member of our counter staff team, you will be the first point of contact for the organization and will provide administrative support across the organization for all staff members and management.  This position is so much more than simply answering phones. This position requires superior organizational  and multi-tasking skills in order to handle the flow of customers and co-workers alike through the business and ensure that all administrative tasks are completed accurately, delivered with a high quality and in a timely manner.  Our Counter Staff is the first and last face that our clients will see.  Counter Staff schedule appointments, process payments, maintain the cleanliness of the studio, and ensure that the studio is running as effectively & efficiently as possible. This is a remarkable opportunity to join a growing company that strives for excellence with inclusivity and diversity. 

 

We are a professional studio with the highest of standards in the industry and only want drug and drama free inquiries. Serious Inquiries Only 

 

Hours of Operation are:      10:30 am – 9:00 pm             Monday-Saturday

                                               11:30 am - 6:00 pm.             Sunday


Available part time shift to be filled: (position requires you to be available to work for all hours listed)


Downtown Studio Location:  11:30 am - 6:00 pm  Sunday

                                                     10:30 am - 9:00 pm  Saturday

                                                     7:00 pm - 9:00 pm    Friday 

                                                     18 hours per week


Must be able to complete 3 week training period Monday-Thursday 10:30 am - 9:00 pm at our Downtown Studio location.


Hours can vary based on staffing demands and occasional travel between all studio locations required.


Essential Functions (include but are not limited to) -

 

Answering multi-lined phone systems promptly & professionally, providing clients with information such as:

  • Studio addresses and hours of operation 
  • Individual staff schedules and availability 
  • Jewelry base prices and materials 
  • Shop minimum for tattoos 
  • Consultation, Minor & Deposit Policies and process 
  • Basic after-care guidelines 
  • Parking information at each studio 
  • Further questions as they arise, ensuring that all inquiries are directed to the appropriate parties. 

 

Greeting, welcoming, directing and announcing all clients warmly and ensuring they are leaving satisfied with their visit. 

 

Providing clerical support to staff as requested,  

including but not limited to: 

  • Creating signage 
  • Forwarding applications and resumes to Training Supervisor 
  • Forwarding reviews to management 
  • Monitoring and responding to client emails 
  • Creating Excel spreadsheets 
  • Printing of documents such as employee schedules 
  • Further tasks as dictated by management 

 

Scheduling of appointments; updating, maintaining and overseeing the  

appointment book and all essential functions. 

 

Maintenance of office equipment, as necessary. 

 

Proper cash handling procedures & all service transactions with POS and manual operating systems such as: 

  • Collecting payment for services rendered 
  • Accurate register reconciliation 
  • Processing payments via phone 
  • Processing refunds 
  • Appropriately documenting petty cash transactions

 

Maintain Cleanliness of the Studio, including but not  

limited to: 

  • Completing cleaning duties in a timely manner 
  • Ensuring that the studio restroom is clean and well stocked at all  

                        times 

  • General upkeep as needed in common spaces
  • Further cleaning duties as assigned by management which may include tattoo/piercing/sterile stations.

 

Position Requirements:

  1. High School Diploma required
  2. Work experience in similar roles
  3. Knowledge of administrative and clerical functions
  4. Knowledge of computers and relevant software applications
  5. Knowledge of customer service practices and principles
  6. Reliable transportation and proof of insurance
  7. Must be 18 years old.


Key Competencies:

  1. Solid communication skills both written and oral
  2. Professional appearance
  3. Customer service orientation
  4. Information management
  5. Organizing, planning, multitask, prioritize and work under pressure
  6. Attention to detail
  7. Initiative, reliability and stress tolerance
  8. Ability to be resourceful and proactive in dealing with issues that may arise.
  9. Must have drive and motivation.
  10. Work independently and keep on task in a fast paced environment
  11. Ability to read, learn and retain information.
  12. Ability to use hands, arms and upper body with dexterity for extensive periods of typing, email, dialing the phone, texting, cleaning.