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Lease Administrator

2 months ago

Washington, United States Lincoln Property Company Full time
Job DescriptionJob Description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Responsible for calculating tenant charges, ensuring integrity of lease data, and monitoring critical lease dates. Job responsibilities listed below are not all inclusive and could encompass additional tasks.

Responsibilities:

  • Review leases and set up new lease records in MRI
  • Process tenant move-in and move-outs in MRI
  • Record and monitor all Base Rents, CAM charges, Real Estate Tax estimates, Insurance estimates, Utility charges, CPI Rent and Percentage Rent charges for commercial tenants
  • Update lease data (billing email, contact, recurring charge, etc.)
  • Continuous monitoring of system information for accuracy, including but not limited to, rent roll validation, square footages, etc.
  • Record, monitor and track gross sales
  • Ensure monthly rental updates are reviewed, updated and approved.
  • Calculate and analyze annual operating expense and real estate tax reconciliations
  • Calculate annual CAM, property tax and insurance recovery, quarterly CAM accruals, and annual estimates
  • Assist with collection and consolidation of CAM supporting documentation
  • Coordinate tenant audits of billed CAM reconciliations
  • Interact with Tenants, Property Managers, Accountants, Accounts Receivable Clerk and Asset Managers on lease administration
  • Assist in additional department related functions as requested.
  • Ensure data integrity of information contained in database application used for tracking all tenant and lease related data.
  • Work closely with Accountants and Property Managers in preparing annual budgets
  • Resolve tenant/landlord lease interpretation discrepancies
  • Develop and maintain accurate files for all leases
  • Help on-site personnel interpret lease language regarding operational issues

Position Competencies

  • Possess a self-motivated, analytical, and inquisitive mind set
  • Effective interpersonal and customer service skills with the ability to establish and maintain productive relationships with internal and external customers
  • Ability to produce accurate and detail-oriented work while managing multiple priorities against key deadline in a fast-paced environment
  • Effective communication skills, both verbal and written
  • Ability to work independently, problem solve, and proactively manage workload

Job Experience Qualifications

  • Minimum 3 years lease administration/accounting experience
  • Bachelor's Degree in accounting, business, or a related field
  • Experience with MRI or similar accounting systems required
  • Experience with Kardin
  • Commercial Real Estate experience preferred

This is a remote role that will be reporting into someone in DC in the EST time zone.

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.