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Senior Executive Team Administrator

2 months ago

Tampa, United States Limbach Facility Services LLC Full time
Job DescriptionJob Description

Who We Are…

Since our founding in 1901, Limbach’s primary core value has always been: We Care.

We Care about you as a person: your safety, career, development, and the local community.

We Care to impact diversity in construction to create a collaborative work environment focused on generating a sense of belonging and accomplishment.

Limbach Company LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB) is an integrated building systems solutions firm whose expertise is the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing and control systems.

We engineer, construct, and service the mechanical, plumbing, air conditioning, heating, building automation, electrical and control systems in both new and existing buildings and infrastructure. We work for building owners in the private, not-for-profit, and public/government sectors.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values…

  • We Care
  • We Act with Integrity
  • We Are Innovative
  • We Are Accountable

The Benefits & Perks…

  • Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
  • HSA, FSA, and life insurance offerings.
  • Maximize your professional development with our award-winning Learning & Engagement team.
  • Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.
  • Career pathing flexibility and mobility.

Who You Are…

As Senior Executive Team Administrator, you will work closely with the CEO and senior leadership team, providing a full suite of support services to ensure organizational effectiveness and efficiency.

This Position…

Some examples of the work you might do includes:

  • Schedules and prioritizes appointments and meetings to maximize CEO and senior leadership team engagement, and ensure the achievement of organizational goals.
  • Advises CEO and senior leadership team regularly on schedule and works closely to balance the organizational priorities and executive availability.
  • Drafts correspondence, recommendations, reports, and communications related to issues on behalf of the CEO.
  • Manages and supports the CEO and senior leadership team in preparing for critical meetings, including correspondence and preparing materials.
  • Arranges the CEO and senior leadership team’s extensive travel, processes travel expense reports, and prepares required documentation, entry requirements, trip portfolios, advances, etc.
  • Partners with cross-functional teams across the business to ensure assigned priorities are met.
  • Engages directly with the Board of Directors on key meetings and communication with the CEO and senior leadership team.
  • Manages the Executive Office budget, which also includes company-wide events.
  • Schedules and supports critical company events, both in person and virtually. Coordinates and plans meetings and events, including leadership, and team engagements, taking the lead to support and plan initiatives that foster a positive organizational culture.
  • Manages office supplies, purchases supplies and equipment when needed, and maintains executive global email addresses.
  • Plans logistics for critical company-wide events such as training programs, offsites and board meetings.

What You Need…

  • High school diploma or equivalent.
  • 7+ years of related experience.
  • Computer proficiency in Google and Microsoft services suites.
  • Demonstrated ability to juggle multiple priorities and deliver outcomes through strong ownership and execution.
  • Strong time management, organizational, and interpersonal skills.
  • Clear tendency for action and speed of response time, moving with urgency on time sensitive priorities.
  • Demonstrated ability to communicate effectively with all levels of an organization.
  • Ability to handle a wide range of administrative/executive support-related tasks with limited supervision.
  • Ability to use discretion, confidentiality, and good judgment to handle sensitive matters.
  • Must have a flexible schedule, as some time sensitive items may be outside of normal business hours.
  • Ability to travel as business needs dictate, estimated 10% or less.

Preferred Qualifications:

  • Prior experience as an executive administrator for a CEO or C-Suite Officer.
  • Demonstrated ability to work cross-functionally to achieve team outcomes.

Conduct Standards:

  • Maintains appropriate Company confidentiality at all times.
  • Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
  • Cultivates and promotes the “Hearts & Minds” safety culture.
  • Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

Work Environment:

  • This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets.

Physical Demands:

  • In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
  • This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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