Human Resources Coordinator

2 months ago

New Orleans, United States Jones Walker LLP Full time
Job DescriptionJob DescriptionDescription:

HR Coordinator

Classification: Non-exempt
Reports to: HR Director

JOB DESCRIPTION

Summary/Objective

As a vital part of the Human Resources team, the HR Coordinator plays a crucial role in ensuring the smooth operation of HR functions, which directly impacts the overall efficiency and employee satisfaction within the organization. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality.

Key responsibilities include:

  1. Manage comprehensive onboarding programs for new hires.
  2. Manage the offboarding process, including exit interviews and final paperwork.
  3. Handle employment application intake and oversee the applicant tracking workflow within the Firm’s HRIS, Paylocity.
  4. Play a critical role in staff recruiting by placing job postings, screening resumes/applications, and scheduling interviews.
  5. Oversee the onboarding of all new hires through the Firm’s HRIS (Paylocity), ensuring that all required documents are submitted timely and are complete. Follow up on outstanding items needed from the new hire prior to the first day of orientation.
  6. Process new hires by conducting background checks, conflicts checks, eVerify, I-9 completion, and managing Paylocity entries.
  7. Coordinate logistics of the new hire’s first day of orientation, including scheduling, providing parking instructions, and other necessary arrangements.
  8. Perform clerical functions such as making photocopies, mailing, scanning, and emailing documents.
  9. Prepare new-employee files and maintain personnel files in a virtual setting. Ensure proper organization and accessibility of all documents.
  10. Perform HRIS data entry and maintain personnel files, ensuring accuracy and confidentiality.
  11. Respond to reference checks and verifications of employment status in a timely and professional manner.
  12. Manage employee relations activities, including sending flowers, organizing retirement parties, and celebrating anniversaries and birthdays.
  13. Draft and distribute internal HR communications, such as newsletters, policy updates, and announcements.
  14. Maintain HR-related content on the company intranet or employee portal.
  15. Lead the Firm’s annual United Way campaign, coordinating activities and encouraging employee participation.
  16. Lead the Firm’s Employee Fun Committee by planning and organizing events to enhance employee engagement and morale.
  17. Assist the HR Department with various HR projects, providing support as needed to ensure successful completion.
Requirements:

Required Education and Experience

Bachelor’s degree, or equivalent experience required, plus 2-3 years of office/clerical support experience.


Preferred Education and Experience

Previous HR experience, a plus.

Previous law firm experience, a plus.


AAP/EEO Statement

Jones Walker LLP provides an extensive range of legal services to a national and international corporate client base through offices in Alabama, Arizona, Florida, Georgia, Louisiana, Mississippi, Texas, and Washington, D.C. We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor.

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