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Finance Manager
3 months ago
- Paid time off
- 401(K) with employer match
- Holiday Pay
- Medical, Dental and Vision Insurance with Wellness Credits
- Employee Assistance Program
- Basic Life, AD&D
- Disability Benefits
- Employee Meals
- Minimum 4 years of progressive experience in Accounting, Finance or related field preferred.
- 4 year college degree; or a 2 year college degree with 3 or more years of progressive experience in Accounting, Finance, or related field required.
- Minimum of 2 years supervisory experience required.
- Computer knowledge/skills required, including word processing and spreadsheet applications.
- Experience with Accounting and Purchasing systems, such as Birchstreet, Sage Intaact, Concur and Opera is preferred.
- Experience in hotel accounting preferred.
- Flexible and long hours sometimes required.
- Sedentary work
- Associates must, at all times, be attentive, friendly, helpful. and courteous to all guests and fellow associates.
- Maintain a professional working relationship and promote open lines of communication with managers, associates, and other departments.
- Oversee and manage the daily operations of department and associates.
- Maximize financial performance while upholding quality standards and maximizing levels of associate and guest satisfaction.
- Define and implement department objectives and standard operating procedures.
- Manage budget, forecast, expense, records, and contracts.
- Ensure preparation of required reports, including (but not limited to), payroll, revenue, associate schedules, and quarterly action plans; assist in maintaining an organized and comprehensive filing system with documentation of purchases, invoices, schedules, forecasts, reports and tracking logs; submit required reports in a timely manner.
- Maintain Q Center Standard Operating Procedures regarding Purchase Orders in Birchstreet.
- Develop labor schedules to align with operation needs ensuring guest and client satisfaction; make changes for-the-week, in-the-week as business changes occur and effectively communicate changes timely and appropriately.
- Interview candidates for open department positions and follow standards for hiring approvals.
- Conduct departmental training, departmental meetings developing associate morale and skills.
- Conduct associate performance reviews in accordance with Q Center standards.
- Ensure training and compliance of all associates on Standard Operating Procedures, Q Center policies, technical tasks and risk management is achieved.
- Operate all aspects of the department computer system, including software maintenance, report generation and analysis, and simple programming.
- Keep immediate supervisor fully informed of all problems or matters requiring their attention.
- Respond to all associate and guest requests, problems, complaints and/or accidents presented through various channels, in an attentive, courteous, and efficient manner; follow up to ensure guest and associate satisfaction.
- Maintain a clean, organized work area and manage all necessary department supplies.
- Ensure overall associate and guest satisfaction and safety is achieved.
- Perform other related duties as assigned.
- Supervise accounting personnel by motivating, training, coaching and counseling all associates, communicating job expectations and appraising their performance.
- Assist in monitoring business revenues and expenses and ensure the accurate recording in accordance with Q Center's established guidelines; investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.
- Monitor capital purchases against the annual Capital Budget and report all variances.
- Complete monthly tax returns for Sales & Use Tax and Occupancy Tax.
- Analyze financial data and operations in order to assist and advise management in maintaining the company’s financial objectives.
- Assist with ensuring that all balance sheet accounts, including bank reconciliations, are reconciled on a timely basis.
- Establish and continually audit all internal financial controls; including purchasing, cash handling, disbursements, inventories, property assets, credit card processing, payroll, and employee records.
- Ensure compliance with federal, state, and local payroll and tax laws, regulations and codes.
- Assist the Director of Finance with all Accounting related items.
- Assist in preparation all financial reports in accordance with Q Center's requirements meeting various due dates and deadlines by preparing financial statements, forecasting reports, key statistics reports and cash flows on a monthly basis, as well as, budgets and 5-year plans on an annual basis.
- Monitor compliance in meeting required report deadlines and due dates and react accordingly.
- Ensure daily property activity is processed through the General Ledger system, including revenues, expenses, and cash transactions.
- Assist the sales effort in establishing customer credit in accordance with Q Center’s policies and procedures, to include but not limited to the application process, reference checks, credit limits, direct bill listing, deposit requirements and other credit related activities.
- Maintain an efficient collection process to include an organized filing and tracing system, issue demand letters, monitor returned checks and chargebacks, perform collection calls and prepare bad debt write-offs.
- Assist Director of Finance in all aspects of forecasting and annual budget process.
- Process third party commission payments in accordance with approved Sales contracts.
- Maintain Fixed Asset Record database, and process depreciation entries monthly.
- Ensure preparation of unclaimed property reporting in accordance with Q Center standards.
- Review and process all credit card charge back disputes.
- Ensure on a daily basis that credit card processing for all systems has been completed and is accurate; follow up on guest inquiries regarding credit card processing issues.
- Understand credit card processing guidelines and how credit card transactions are processed internally and externally; verify all credit card transactions have posted to the Q Center bank account.
- Oversee the Q Center Purchase Requisition system; add new users, import budgets, and manage other daily tasks related to function of the tool.
- Manage the Q Center General Ledger system; maintain accounts, including mapping to other systems, process journal entries, and create reporting.
- Handle all year end Accounts Payable related activities, including reporting and 1099 creation.
