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Administrative Coordinator

2 months ago

Anaheim, United States Power Plus Full time
Job DescriptionJob Description

Are you a self-directed individual who is skilled in tracking inventory? Do you enjoy being detail oriented and well-organized? Are you passionate about using your interpersonal skills to support a team? If so, we should talk.

We are Power Plus A multi-industry leader in providing power when you need it, where you need it through intelligent and efficient power solutions. We work with Fortune 500 companies across the country such as Amazon, Wal-Mart, Costco, and more. We’ve built a 35-year reputation for excellence through our commitment to developing our people, providing exceptional, relationship-based customer service, and giving back to the community. Our biggest differentiator is the quality of our people, and the working environment we create for them, which really has to be seen to be believed.

Benefits:

  • Medical
  • Dental
  • Vision
  • Training and mentoring
  • 401(k) with matching
  • Paid sick leave
  • Paid vacation

SUMMARY

This position is a position within the Temporary Power division responsible for tracking and adjusting rental inventory for a construction-based business. This position involves reviewing documents from field installers, revising a customer service software program, tracking and updating equipment inventory on a daily basis. Additionally, this position oversees updating and creating computer-generated site plans, in conjunction to tracking inventory. This position will also be required to play a support role for area-specific dispatching, as well as, administrating paperwork for the area billing coordinator.

JOB RESPONSIBILITIES

  • Coordinate dispatch updates and verification of work completed by field installers, along with, end-of-day hand-off to field installers to review paperwork.
  • Keeping accountability of all field paperwork by use of computer tracking system.
  • Monitoring of inventory discrepancies and scheduling to resolution (Job Audits).
  • Scan, draw or computer generate site plans to track inventory.
  • Review and update monthly rental reports to verify inventory accuracy.
  • Follow up with AR collectors to identify problem accounts.
  • Participate in installer meetings to facilitate training and reinforce understanding of proper paperwork.
  • Dispatch support for data entry and customer calls.
  • Create and monitor spreadsheets.
  • Daily maintenance of scheduling applications.
  • Other duties may be assigned as business needs require.

COMPETENCIES/REQUIREMENTS:

  • High school diploma / GED
  • Proficient in Microsoft Suite (Excel, Outlook, Word) and able to adapt to new technologies.
  • Strong oral and written communication skills.
  • Strong multitasking skills and attention to detail.
  • Must be a motivated team player with a focus on delivering high-level support to the team
  • Strong initiative and ability to work independently
  • One to two years’ experience in a customer service or administrative role, preferably in a technical field
  • Technical knowledge of a service industry and/or machines are a plus.

Hourly Pay Range: $18.00 - $20.00

If you’ve always wanted to really make a difference, have your contributions mean something, and work for a place where loyalty, integrity, and hard work still means something, we want to hear from you

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