Legal Administrative Assistant

2 months ago

New York, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our client is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, general liability, and commercial litigation. They approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Their goal is always to deliver optimal results at the best possible value. Our client has an immediate opening in our New York City office.

Essential Duties and Responsibilities:

  • Provide administrative and secretarial support to assigned attorneys/paralegals
  • Format briefs, pleadings, correspondences and other legal documents
  • File legal documents with state and federal courts (e-filing knowledge is a must)
  • Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
  • Update and maintain client files
  • Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
  • Organize, coordinate, and schedule travel arrangements for assigned attorneys
  • Prepare attorney reimbursements and mileage
  • Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable
  • Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting
  • Assist in the timely submission of conflict checks
  • Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief
  • Assist with gathering daily mail and upload to the correct client file

Skills and Abilities

  • Knowledge of New York and New Jersey Filing Systems
  • File & Serve, NYSCEF, Pacer, Word, Outlook, PowerPoint, DropBox, and Excel (Aderant knowledge is a plus.)
  • Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent
  • Communication: Possess excellent verbal and written communication skills
  • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments
  • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently
  • Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed
  • Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer

Personal Attributes

  • Possess a strong understanding and abide by the policies and procedures of the firm
  • Flexible and willing to pitch in wherever needed
  • Demonstrate a positive attitude and is approachable
  • Adapt well to fluctuations in workload and changes in responsibilities
  • Able to work in highly-stress situations with a very demanding case load
  • Present written communications that are concise and accurate
  • Exhibit confident and professional verbal communication skills
  • Effectively communicate with clients and vendors
  • Answer questions clearly and thoroughly
  • Is a problem solver
Salary Range:$50,000.00 To 70,000.00 Annually

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