Administrative Assistant, Legal

2 months ago

NEW YORK, United States ESTÉE LAUDER COMPANIES Full time
The Employment, Ethics & Privacy, and Global Product Regulatory & Litigation Administrative Assistant will be responsible for providing exceptional, proactive administrative and operational support to enable team members to optimize their contributions to the business. Responsibilities include, but are not limited to, administrative and operational project work, calendar and phone management, document management, all while leveraging technology to enhance efficiency and effectiveness. The individual will have great attention to detail and can easily switch gears to meet tight deadlines in a fast-paced environment.

Provide exceptional, proactive administrative and operational support to the Employment, Ethics & Privacy, and Global Product Regulatory & Litigation groups:

  • Support SVP/VPs with their administrative and operational duties.
  • Perform general administrative tasks such as calendar management, meeting coordination, including scheduling meetings (in person and virtually), booking conference rooms and proactively identifying and resolving calendar conflicts, etc.; schedule high priority meetings with Sr. Leadership as needed
  • Plan and coordinate trips for domestic/international business travel for both internal and external conferences
  • Process expense reports, order office supplies, assist with presentations, etc.
  • Review incoming litigation, subpoenas and other correspondence and route to appropriate internal teams
  • Process vendor invoices in coordination with other internal functions
  • Manage the settlement process to ensure parties are paid appropriately and according to deadlines
  • Create and manage matters in matter management and e-billing tools under the direction of team members; manage maintenance calendar; perform data integrity checks and maintain data accuracy
  • Liaise with law firms and vendors to ensure adherence to outside counsel and billing guidelines, accurate and timely billing and payment
  • Document management and indexing, including e-filing
  • Complete onboarding process for our function's new hires
  • Plan and coordinate annual team conferences
  • Administrative and operational project work: Lead and manage administrative and legal projects to increase their effectiveness and efficiency; maintain team knowledge resources, track team metrics
  • Coordinate with other administrative assistants as necessary
  • Provide backup support for administrative assistants as needed
  • Provide operational support for special projects in other legal capabilities as needed Qualifications

  • Minimum 3 years of experience as an administrative/executive assistant, preferably at a law firm and/or multinational company, providing support for senior leader(s)
Minimum High School or General Equivalency Diploma (GED) required Exemplary professionalism and discretion when handling matters of a confidential nature Advanced skills in Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive and SharePoint Familiarity with or strong ability to learn legal technology such as, Legal Tracker (Serengeti), and other operational tools such as Salesforce, SAP, Ariba, Concur or other data gathering legal or litigation technology Experience with preparing reports/extracting data from systems Exceptional organizational skills with ability to prioritize tasks and manage expectations effectively Flexibility, agility, and responsiveness with ability to pivot as priorities shift Commitment to delivering high quality work with keen attention to detail Exemplary client service orientation, professional demeanor, and comfort in interacting with senior executives with demonstrated professional maturity, judgement and discretion Clear, concise, effective written/verbal communication skills, including in person, via phone and email Demonstrated initiative, independent thinking and creative problem solving Dependable and reliable team member who builds collaborative relationships and can work with peers to meet attorney expectations, including gathering teams for collaborative projects, meetings, and work product delivery The anticipated hourly range for this position is $32.20 to $50.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Job: Legal

Primary Location: US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Job Number: 247957

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.

  • Senior Legal Administrative Assistant

    1 week ago

    New York, New York, United States Buchanan Legal Professional Services Full time

    Buchanan Legal Professional Services is looking for a skilled Legal Administrative Assistant to provide essential support to attorneys and paralegals within the Litigation department. This position will operate in a hybrid model.Key Responsibilities:Engage collaboratively with legal professionals and clients to deliver exceptional service.Manage...

  • Senior Legal Administrative Assistant

    1 week ago

    New York, New York, United States Buchanan Legal Professional Services Full time

    Buchanan Legal Professional Services is in search of a proficient Legal Administrative Assistant to provide essential support to attorneys and paralegals within the Litigation division. This position offers a hybrid work model.Core Responsibilities:Engage collaboratively with legal professionals and clients to deliver exceptional service.Manage...

  • Legal Administrative Assistant/Receptionist

    1 day ago

    New York, United States Lexitas Legal Talent Outsourcing Full time

    Our client, a prominent, mid-sized law firm in the heart of New York City, is seeking a Legal Administrative Assistant/Receptionist. This is an on-site position in beautiful offices overlooking Central Park. Working hours will be 9:30-5:30.Compensation: $60,000PRIMARY DUTIES AND RESPONSIBILITIES:Provide administrative support to attorneys, scientific...

  • Legal Administrative Assistant/Receptionist

    2 days ago

    New York, United States Lexitas Legal Talent Outsourcing Full time

    Our client, a prominent, mid-sized law firm in the heart of New York City, is seeking a Legal Administrative Assistant/Receptionist. This is an on-site position in beautiful offices overlooking Central Park. Working hours will be 9:30-5:30.Compensation: $60,000PRIMARY DUTIES AND RESPONSIBILITIES:Provide administrative support to attorneys, scientific...

  • Legal Administrative Assistant

    3 days ago

    New York, New York, United States Managed Staffing Full time

    Job OverviewWe are seeking a highly skilled Legal Administrative Assistant to join our team at Managed Staffing. The ideal candidate will have a strong background in mailroom operations and administrative tasks, with a minimum of 2 years of experience in the legal industry.Key ResponsibilitiesManage mailroom tasks, including sorting, scanning, and delivering...

  • Legal Administrative Coordinator

    2 weeks ago

    New York, New York, United States Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. Full time

    Position OverviewA prominent legal staffing agency is seeking a Legal Administrative Coordinator to enhance their dynamic team.Ideal Candidate Profile:The successful applicant will be a proactive and enthusiastic individual with:At least 1 year of administrative support experienceEncouragement for recent graduates to applyExperience in Trusts & Estates is...

  • Legal Administrative Assistant

    1 week ago

    New York, United States LHH Full time

    LHH Recruitment in partnership with a law firm in NY is seeking a Temp/Temp to Perm Legal Administrative Assistant. This roll is full time and it is fully onsite in New York. They need candidates who can start quickly!ResponsibilitiesAnswer a high volume of phone callsAssist with scheduling and calendaringGreet clientsPrepare legal documents Any other duties...

  • Administrative Assistant

    1 week ago

    New York, New York, United States Francisco Castillo Law, PC Full time

    Legal AssistantWe are seeking a detail-oriented and bilingual Legal Assistant to provide administrative support to our lawyer team at Francisco Castillo Law, PC.Key Responsibilities:Provide administrative support to our lawyer team, including document preparation and data entry.Handle communication with clients, responding to inquiries and resolving issues...

  • Legal Administrative Assistant

    2 weeks ago

    New York, New York, United States TBG | The Bachrach Group Full time

    TBG | The Bachrach Group is collaborating with a distinguished legal practice in search of a Legal Secretary to enhance their operations.Key Responsibilities:Provide comprehensive administrative support to attorneys and legal staff.Manage case files and documentation with precision.Assist in the preparation of legal documents and...

  • Legal Administrative Assistant

    4 weeks ago

    New York, United States Tandym Group Full time

    A nonprofit services organization is currently seeking an administrative professional to join their staff as their new Legal Administrative Assistant. Responsibilities: The Legal Administrative Assistant will:Processing expense reports within ConcurSubmitting payment requests for invoicesTracking spending and reconciling actualsCalendaring meetings and...

  • Legal Practice Assistant

    1 week ago

    New York, United States Ave Staffing Legal Specialists Full time

    Job DescriptionJob DescriptionLegal Practice AssistantA transatlantic law firm seeks an experienced Legal Practice Assistant for its New York City office to support the Capital Markets and Business Litigation Practice Group.Responsibilities:Provide exceptional client service and maintain strong client relationshipsHandle court filings, including electronic...

  • Legal Administrative Assistant

    2 months ago

    New York, United States Dentons Full time

    Dentons US LLP is currently recruiting for a Legal Administrative Assistant (IP&T) for our New York office to provide support to our IP Litigation practice.  This position will require an individual skilled in handling clients within public and private corporations, multinational Fortune 100 businesses, and start-up enterprises and someone well-versed in...

  • Senior Legal Administrative Assistant

    1 week ago

    New York, New York, United States The Goodkind Group, LLC Full time

    Senior Legal Administrative AssistantThe Goodkind Group, LLC is seeking a Senior Legal Administrative Assistant to deliver exceptional support to a senior Partner. The successful candidate will possess a solid foundation in Corporate or Litigation Law, along with prior experience in assisting senior partners or in-house legal teams.Key ResponsibilitiesServe...

  • Legal Administrative Assistant

    2 weeks ago

    New York, New York, United States Beacon Hill Full time

    Position Overview Are you ready to play a crucial role in the operations of a prestigious law firm? Beacon Hill is seeking a Legal Administrative Assistant to provide essential support to attorneys and management through effective document management and administrative functions. Key Responsibilities: Document Management: Prepare, format, edit, and finalize...

  • Senior Legal Administrative Assistant

    1 week ago

    New York, New York, United States The Goodkind Group, LLC Full time

    Senior Legal Administrative AssistantThe Goodkind Group, LLC is seeking a highly skilled Senior Legal Administrative Assistant to deliver exceptional support to a senior Partner. The ideal candidate will possess a solid background in Corporate or Litigation Law, along with significant experience in assisting senior partners or in-house legal teams.Key...

  • Litigation Administrative Assistant

    2 weeks ago

    New York, New York, United States Frink-Hamlett Legal Solutions Full time

    Frink-Hamlett Legal Solutions, a prominent international insurance defense firm, is currently seeking a skilled Litigation Administrative Assistant for a temporary role. This position offers a hybrid work schedule, allowing for flexibility between in-office and remote work. The compensation for this role ranges from $25 to $35 per hour, commensurate with...

  • Administrative Assistant, Legal

    1 month ago

    New York City, United States Estée Lauder Full time

    The Employment, Ethics & Privacy, and Global Product Regulatory & Litigation Administrative Assistant will be responsible for providing exceptional, proactive administrative and operational support to enable team members to optimize their contributions to the business.  Responsibilities include, but are not limited to, administrative and operational project...

  • Legal Executive Assistant/Legal Secretary

    2 weeks ago

    New York, United States ONeil Legal Group Full time

    Legal Executive Assistant/Legal Secretary Hybrid Work ScheduleAn international law firm is growing and very busy so they're looking to hire a two Legal Executive Assistant / Legal Secretary candidates to support high level Partners for the following groups: CorporateLitigation / Commercial LitigationArt & Entertainment Fintech - Crypto & BlockchainThis...

  • Legal Executive Assistant/Legal Secretary

    2 weeks ago

    New York, United States ONeil Legal Group Full time

    Legal Executive Assistant/Legal Secretary Hybrid Work ScheduleAn international law firm is growing and very busy so they're looking to hire a two Legal Executive Assistant / Legal Secretary candidates to support high level Partners for the following groups: CorporateLitigation / Commercial LitigationArt & Entertainment Fintech - Crypto & BlockchainThis...

  • Legal Assistant

    2 days ago

    New York, New York, United States Consumer Legal Group Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Legal Assistant to join our legal team at Consumer Legal Group. As a Legal Assistant, you will provide vital support to attorneys and senior paralegals in addition to helping the firm in day-to-day activities.Key ResponsibilitiesProvide administrative support to the legal team, including...