Employee Experience Administrative Assistant

2 months ago

Ann Arbor, United States Avalon Housing Full time
Job DescriptionJob Description

At Avalon, housing is a human right. Our mission is to build healthy, safe and inclusive supportive housing communities as a long-term solution to homelessness.

Avalon Housing is a non-profit supportive housing provider. Supportive housing is a combination of affordable housing paired with services, such as case management. We don't just help people find housing, we help people stay and thrive in their homes.

If you are passionate about creating more diverse, inclusive, and equitable communities where all people are welcome, Avalon may be a good fit for you.

The Employee Experience (EE) Team at Avalon is responsible for hiring, talent management, employee engagement, DEI, talent acquisition, employee relations, culture, compensation, benefits, support/advice on HR related matters, and HR policies and procedures that shape the employee experience. The Employee Experience Team prides itself in providing the highest level of internal customer service to all Avalon employees.

The Employee Experience Administrative Assistant is primarily dedicated to managing and maintaining Avalon systems, paperwork, and documentation. Additionally, this position collaborates with other Employee Experience team members to respond to staff needs and requests as they arise.

In addition to a competitive salary, here are some of the key benefits that Avalon staff receive:

Paid Time Off Paid time off includes three weeks of vacation time plus additional sick and personal time allowances. There is also an extra paid holiday every month

Life and Disability Plans All staff working more than 16 hours per week are given Life insurance and Short- and Long-Term Disability plans, with Avalon covering the premium cost.

403(b) Retirement Plan Avalon sponsors a 403(b) retirement plan through Vanguard, available to all employees.

Core Responsibilities include:

  • Ensure HR compliance standards
  • Maintain electronic and physical employee files
  • Assist with pre-hire processes (reference checks, job offer letters, documentation)
  • Manage payroll status changes and coordinate with Finance/Payroll
  • Conduct new hire set-up
  • Support internal and external reporting
  • Send agency-wide communications (compensation, PTO balances, etc.)
  • Assist with annual performance reviews
  • Assist with employee recognition and appreciation initiatives
  • Process employee benefits enrollment and change requests
  • Support planning and coordination of agency-wide events (winter holiday party, summer picnic)
  • Assist with end-of-year reduced schedule coordination
  • Provide onboarding support including new-hire orientation support (business card ordering, ID badge printing, etc.)
  • Provide offboarding support including processing of closing requisitions, etc

Desired Qualifications & Experience

  • Strong organizational and project management skills, including development and implementation of goals, objectives, timelines and outcome measurements
  • Flexibility in a highly dynamic environment with a proven track record of successfully multi-tasking and meeting deadlines
  • Excellent attention to detail and highly effective personal organization skills
  • Excellent written, oral communication and interpersonal skills
  • Actively desires and seeks out learning and growth opportunities
  • Strong knowledge and experience with Microsoft Office and Google Suite is required
  • HRIS experience preferred particularly in ADP & ApplicantPro
  • High level of comfort using cloud-based systems and databases
  • Working knowledge of HR principles and best practices
  • Places high level of importance on protecting the confidentiality of personal staff information and strictly adheres to all privacy and confidentiality laws and internal policies
  • Avalon Housing is dedicated to eliminating racial inequities. Successful candidates will demonstrate the ability to work well with diverse populations in a non-judgmental way.
  • A valid driver's license and access to reliable transportation is required.

Job Title: Employee Experience Administrative Assistant

Reports to: Director of Employee Experience and Culture

Location: This position and office is based in Ann Arbor, Michigan. This position has some flexibility with working remotely.

Status: Part-Time Position, Hourly, Non-Exempt

Starting Wage: $20 per hour


Avalon Housing is an equal opportunity employer and actively seeks applicants from diverse racial and ethnic backgrounds, as well as historically marginalized groups. This includes but is not limited to underrepresented gender identities, sexual/romantic orientations and/or relationship structures, people living with disabilities or mental health conditions, and with lived experience with homelessness or recovery from a substance use disorder, and people with underrepresented religious and/or socio-economic backgrounds.


Avalon also encourages those with criminal histories to apply. Avalon doesn't request information about criminal histories unless and until an offer of employment is extended. Avalon may exclude someone based on criminal history if it determines the criminal history is related to or directly conflicts with the responsibilities of the position.



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