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Administrative Assistant Sr

3 months ago

Ann Arbor, United States University of Michigan Health System Full time
Job Summary

The University of Michigan Clinical Simulation Center (UMCSC) is seeking candidates for the position of Administrative Assistant Sr. The UMCSC is an innovative instructional environment and learning laboratory providing challenging, immersive simulation training for physicians, nurses and other health care professionals at the University of Michigan. As part of the Department of Learning Health Sciences, the UMCSC plays an integral role in leading change through innovative and effective education and establishing assessment methodologies used in clinical care. The mission of the Clinical Simulation Center is to advance best practices in healthcare education and improve patient safety through the development of effective simulation-based instruction, robust assessment, and rigorous research.

This position will serve as Administrative Assistant supporting faculty and staff of the Clinical Simulation Center, and American Heart Association (AHA) educational courses: Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS).

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Provide administrative and technical support to the UMCSC and AHA program including, but not limited to:
  • 50% - Schedule activities in the UMCSC including simulators, equipment and space to accommodate multiple concurrent events and work closely with other UMCSC staff to assure high quality client service.
  • 25% - Provide clerical duties including, but not limited to, answering phones and emails, distributing AHA course material, maintaining the AHA database to include registration and payment history for participants, maintain course availability online as courses are filled, canceled or added, email AHA confirmations and reminders, assist with the preparation of all course materials and post course materials for the registrants, prepare materials for instructors, check in/out registrants, serve as a facilitator for client interactions, assist with ordering and receiving supplies, and participate in special projects, as required.
  • 15% - Assist with the assembly/disassembly of equipment, furniture, simulators, instruments and accessories. Assist with transport of simulators, audio visual and other equipment, instruments and supplies to various locations on the main UMHS campus and off-site locations.
  • 5% - Financial
    • Process Concur reports, approve Marketsite carts, Process Cash deposits (credit card / checks) generate PO payment