Accounts Payable Specialist

4 weeks ago

Saint Paul, United States Summit Companies Full time
Job DescriptionJob Description

Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Companies may be right for you

Summit Companies, through its subsidiaries, is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Companies is a dynamic organization with endless growth opportunities spanning over 100 locations in more than 30 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Companies supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership team serve as chair on NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Companies supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.

The combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality of fire protection services to protect lives and property.

JOB SUMMARY:

The Accounts Payable Specialist will be responsible for processing Invoices, maintaining accurate financial records, and ensuring compliance with organizational policies and procedures. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment.

ESSENTIAL JOB DUTIES:

  • Process accounts payable transactions accurately and efficiently, including verifying invoices, obtaining approvals, and entering data into the accounting system
  • Review and reconcile vendor statements to ensure all invoices are accounted for and discrepancies are resolved in a timely manner.
  • Respond to inquiries and resolve payment-related issues in a professional and timely manner.
  • Review all payables for accuracy in coding, tax accruals, discounts, and timely payment
  • Maintain organized and up-to-date vendor files, including W-9 forms, contracts, and correspondence.
  • Collaborate with internal departments to ensure timely submission of invoices and proper coding of expenses
  • Assist with month-end close processes, including accruals, account reconciliations, and expense analysis.
  • Support with annual audit process
  • Responsible for assisting with a variety of projects
  • Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

  • High School diploma/ GED or Accounting certificate, required
  • Associate’s and/or bachelor’s degree in Business, Finance or similar; preferred

Experience, Knowledge, Skill Requirements:

  • 3+ years of accounting experience, required

Communication Skills:

  • Must have the ability to effectively read, write and communicate in English with employees and customers.
  • Strong interpersonal, written, and oral communication skills

Systems and Software Skills:

  • Ability to operate a computer, use Microsoft Office, required
  • Strong Excel knowledge, preferred
  • Experience with ADP and/or Timberline (Sage), preferred

Other Qualifications:

  • Valid driver’s license with acceptable driving record required
  • Must be able to comply with Summit’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift

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