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Payroll and Accounting Specialist

4 months ago

Saint Paul, United States Excel Engineering Inc Full time
Description:

Excel Engineering, Inc. is seeking a team-oriented, highly motivated and experienced Payroll and Accounting Specialist for our Mounds View, MN office. Our specialist position will provide accounting and administrative support for our engineering project business and our client workforce teams. The ideal candidate is organized, flexible with time and priorities, detail-oriented, and trustworthy handling confidential and sensitive information. Responsibilities include duties in the following areas: Accounting, Human Resources, Office Administration and Staff Augmentation Operations. Excel Engineering is focused on cultivating a high performing culture where a service-oriented approach and continuous improvement initiatives are valued. If you enjoy working in a fast-paced, challenging and rewarding environment, Excel Engineering is for you

Primary Responsibilities

Payroll and HR

Review timesheets for coding and rate accuracy
Verify hours worked, paid time off, deductions and pay adjustments
Process semi-monthly payroll
Reconcile payroll discrepancies by investigating and resolving issues or errors
Generate payroll reports
Set up and maintain PTO accrual and employee data records, including benefit deductions
Assist with new employee onboarding
Stay up-to-date with changes in payroll regulations and laws to ensure compliance

Accounting

Project billing, reporting and archiving
Accounts payable: entry of vendor invoices
Accounts receivable: submit invoices through client portals and collections calls as needed

Office Management

Assist admin team with greeting clients, answering phone calls, and receiving deliveries
Maintain and order office supplies
Prepare packages for mailing/shipping
Firm licensing and State registrations
Assist with planning and organizing company events
Requirements:

Qualifications

Two-year degree in accounting, finance or related field
Minimum of two years working in an office environment with payroll or accounting experience
Proficient in Microsoft Office Suite, especially Excel, Word and Outlook
Excellent communication, interpersonal and mathematical skills
Effective task management and ability to handle a variety of duties while meeting deadlines
Experience with Deltek VantagePoint a plus