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Office Administrator

3 months ago

Honolulu, United States Aloha Hospitality Professionals Full time
Job DescriptionJob Description

Job Title: Office Administrator, Full Time, Salaried
Location: AlohaHP, World Headquarters, Eaton Square, Waikiki

Company Overview:

AlohaHP is more than just a staffing agency; we're pioneers in talent management, committed to innovation and excellence. Our Office Administrator is a key player in ensuring smooth operations and weaving our story of efficiency and talent-centricity to the world. Join us in our mission to elevate both companies and talent, driving progress and success in the workplace.

Primary Duties:

  1. Financial Mastery: Manage accounts receivables and payables using cutting-edge tools like Intacct, Expensify, and Bill.com, ensuring financial transactions are seamless.
  2. Payroll Precision: Coordinate bi-weekly payroll processing in collaboration with our partners, guaranteeing accurate and timely payments for our team.
  3. Invoice Expertise: Generate weekly client invoices and diligently follow up with accounts receivables to maintain AR under $70,000.
  4. Budget Stewardship: Maintain operating expense budgets to ensure financial health and stability for the company.
  5. Financial Storytelling: Present financial updates at executive and company-wide meetings, crafting a compelling narrative of success.
  6. Efficient Office Management: Order office supplies and troubleshoot office-related issues promptly to keep our headquarters running smoothly.
  7. Human Resources Support: Assist in onboarding and offboarding team members and be the friendly voice behind emails and calls.
  8. Schedule Mastery: Manage the owner's schedule efficiently, ensuring seamless coordination of appointments and commitments, and provide email support as needed.
  9. Forward-Thinking Projects: Spearhead initiatives to enhance company efficiency, such as transitioning to new software, leading training sessions, directing podcasts, and strengthening internal professional development tools.
  10. Supervise Administrative Interns: Oversee the work and development of administrative interns, providing guidance and support to ensure their success.
  11. Media and Marketing Oversight: Oversee media and marketing efforts for the AlohaHP podcast, ensuring effective promotion and engagement.
  12. Outsourced Media and Marketing Specialist Search: Lead the search for an outsourced media and marketing specialist to enhance AlohaHP's image and storytelling. Manage this contractor to ensure alignment with company goals and standards.

We warmly welcome you to the AlohaHP team as a full-time, salaried employee, and we look forward to expanding our unique staffing solutions together.

Qualifications:

  • Proven experience as an Office Administrator, Office Assistant, or relevant role.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent knowledge of MS Office and office management software (ERP etc.).
  • Strong organizational and time management skills.
  • Outstanding communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • BSc/BA in office administration or relevant field is preferred.

Benefits:

  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Professional development opportunities
  • Collaborative and innovative work environment

Application Process:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role. Applications can be submitted through Indeed or directly via our company website.

Join AlohaHP and be a part of a team that values innovation, excellence, and a people-first approach to staffing. We can't wait to meet you