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Front Desk Receptionist

4 months ago

Birmingham, United States Solano Law Firm Full time
Job DescriptionJob DescriptionWe’re looking for an enthusiastic, professional receptionist to join our team You’ll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, making travel arrangements, scheduling emails, managing mail and deliveries, and other assignments as needed to ensure efficient business operations. Job seekers should take pride in their work, be passionate about helping others, and have an interest in growing with our organization. If this sounds like you, apply nowCompensation:

$16 - $24 hourly

Responsibilities:
  • Welcome fellow employees, clients, and visitors when they enter the building and give them any pertinent information or directions
  • Ensure the security of the building by having visitors follow necessary sign-in protocol
  • Assist with other administrative tasks, such as data entry, copying, filing etc.
  • Schedule appointments and ensure the business calendar is accurate and up-to-date
  • Manage incoming and outgoing mail and handle deliveries

  • Manage the main phone line, directing calls as necessary
  • Schedule appointments following the legal team's guidance
  • Efficiently organize and analyze information/files
  • Bilingual communication with clients, including updates and information gathering
  • Oversee meeting room preparations and attorney calendars
  • Manage client files, prepare correspondence, and translate documents
  • Offer comprehensive administrative support and perform other vital office tasks
  • Organize company trips and handle employee travel itineraries to ensure off-site events go well

At Solano Law Firm, we're not just looking for an employee; we're seeking a dedicated team member who shares our commitment to excellence. If you're ready to make a meaningful impact and be part of a thriving legal practice, we encourage you to apply.

Qualifications:
  • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
  • 1+ year of front desk receptionist experience or related job experience preferred
  • Proficient computer skills and knowledge of Microsoft Office
  • Has experience answering telephone calls and troubleshooting stressful situations
  • High school diploma, G.E.D. or equivalent

Here's what we're looking for in the ideal candidate:

  • Proficiency in verbal and written communication in both English and Spanish
  • Familiarity with Microsoft Word, Excel, and Outlook
  • Ability to multitask, prioritize, and meet deadlines
  • Previous receptionist experience, preferably in an immigration law firm
  • Resilience under stress, meticulous attention to detail, and commendable organizational skills
  • Has previous experience with word processing programs and basic computer skills
  • An Associate's Degree or higher education is highly preferred
About Company

At Solano Law Firm, we're not just looking for an employee; we're seeking a dedicated team member who shares our commitment to excellence. If you're ready to make a meaningful impact and be part of a thriving legal practice, we encourage you to apply.


Join us on this exciting journey. Your potential awaits at SLF.


Benefits:

  • Health insurance
  • Dental Insurance
  • Vision insurance
  • Retirement plan/Simple Roth IRA
  • Paid time off (15 pto days)
  • Short and Long term disability
  • Holiday pay