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Administrative Assistant

2 months ago

Oviedo, United States Lutheran Haven Full time
Job DescriptionJob Description

Overview

Now Hiring: Administrative Assistant

Full-time, On-site

Location: Oviedo, FL

Benefits & Perks:
  • Affordable health and dental care plan
  • Generous paid time off accrual program
  • Eight paid holidays, including your birthday
  • Employer matched retirement program
  • Optional health and life insurance benefits

Job Summary:

Lutheran Haven is seeking an outgoing and personable Administrative Assistant to be responsible for greeting, screening, and routing individuals and telephone calls received at the Haven Administration Office. The Administrative Assistant will interact daily with the Haven’s independent living retirement center residents to fulfill their special needs and requirements, as well as with prospective residents, employees, vendors and visitors. This role is responsible for a variety of clerical duties associated with the operation of the Administration Office. The ideal candidate works independently with minimal supervision in an ethical and professional manner at all times and actively supports the mission and ministry of Lutheran Haven and contributes to the overall success of the organization and those affiliated with it.

Job Duties:

• Answer telephone, screen, and route calls or forward messages promptly.
• Greet visitors and assist them as required
• Be responsive and interactive to the special needs and requirements of Lutheran Haven’s independent residents
• Post, sort, distribute internal mail; maintain inventory of postage supplies including the postal meter. Oversee mail distribution for residents
• Prepare daily announcements and update internal cable channel with information.
• Receive and input retirement center maintenance requests.
• Order office supplies, receive and distribute same, assuring proper billing.
• Make copies and send faxes for residents.
• Call hospitals, nursing home and assisted living for resident stay information
• Notify St. Luke’s church regarding resident hospitalization.
• Fold and insert monthly resident invoices, receive payments and make electronic deposits as needed
• Fold and stuff monthly ALF/ECC statements, receive payments and make electronic deposits as needed
• Coordinate mobile meal service with residents and dining services, assuring accurate records for billing.
• Coordinates phone voice broadcasting to residents and staff as needed
• Maintains room calendars for public rooms
• Performs other duties as assigned

Minimum Qualifications and Requirements:

• Have experience in MS Word, Outlook, Excel and Power Point with accuracy.
• Knowledge of administrative and clerical procedures and systems such as basic office machinery, managing files and records, and other office procedures and terminology.
• Verifiable success in a minimum of 3 years of education, training and experience.

• High School diploma or equivalent.
• Pleasant telephone and in-person manner and voice.
• Professional appearance, grooming, dress and conduct consistent with human service organization.

This list of functions, duties, responsibilities, and skills is not intended to be all-inclusive, and the employer reserves the right to assign additional duties and responsibilities as necessary.

Who We Are: lutheranhaven.org
Lutheran Haven is an equal opportunity employer providing care and services to older adults. Our staff members work in a variety of locations, including private homes, assisted living apartments, and on our beautiful grounds. Lutheran Haven is a drug-free employer, and all successful candidates for employment must successfully complete a Level II Criminal Background check. The Lutheran Haven story includes a story of people who wanted and worked for one simple thing: to provide care in the best way possible for those who need it most, in the Name of Christ. Faith, hope and love shine through in everything we do.

Lutheran Haven is an equal opportunity employer providing care and services to older adults. Our staff members work in a variety of locations, including private homes, assisted living apartments, and on our beautiful grounds. Lutheran Haven is a drug-free employer, and all successful candidates for employment must successfully complete a Level II Criminal Background check.

Lutheran Haven participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.