Administrative Assistant

1 month ago

Oviedo, United States Stevens Kitchens Inc Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Company parties
  • Free food & snacks
  • Opportunity for advancement
  • Paid time off
  • Training & development

Job Title: Administrative Assistant
Job Type: Full-time
Location: Oviedo, Florida
Work Environment: In-office

Job Summary
Are you ready to join the Stevens Kitchens family? We're a successful kitchen and bath showroom that has been in business for over 20 years, providing outstanding kitchen, bathroom & Interior design & remodeling. We pride ourselves on delivering exceptional customer service and going above and beyond for our customers.

As our Administrative Assistant, you'll wear many hats and have the opportunity to develop a fulfilling career alongside our growing company. You'll be part of a fun and lively atmosphere with clients waiting for your help.

If you're organized, detail-oriented, and enjoy working and communicating with people, then we want you on our team We're looking for someone who is highly self-motivated and goal-driven, with proficiency in MS Office (Word, Excel, PowerPoint), Google Drive, and QuickBooks. Knowledge in kitchen and bathroom products is a plus, and reliable transportation is a must Availability during showroom hours on four weekdays of your choice and Saturday each week is required.

Duties/Responsibilities:
  • Prepare the showroom for the start of the business day
  • Act as the face of the company, greeting customers with a friendly and positive attitude
  • Directs visitors and clients, providing showroom tours as needed.
  • Answers and transfers phone calls, screening when necessary, in a professional & timely manner
  • Coordinates and schedules consults and appointments.
  • Maintains filing systems and customer records in Quickbooks & our project management software as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Performs clerical and administrative tasks including drafting letters, invoices, reports, and posting provided content on social media platforms.
  • Provides high-level administrative support and assistance to the management team as needed.
  • Prepares agendas and schedules, records, and distributes meeting notes.
  • Schedules and attends meetings on behalf of the owner, taking notes.
  • Maintain the cleanliness and organization of the showroom areas, checks out and returns loose samples as needed.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Records expenses and the use of company credit cards as needed.
  • Documents & inputs project schedules and reminders as defined by the Project Coordinator.
  • Collaborates with other team members to ensure a smooth and efficient workflow
  • Performs other related duties as assigned by the management team.
Qualifications:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient with Microsoft Office Suite or Google Workspace with the ability to learn new or updated software.
  • Excellent organizational skills and attention to detail.
  • Familiarity with office administration, clerical procedures, and recordkeeping systems.
  • Familiarity with the products and services sold by and through Stevens Kitchens.
  • Ability to work independently.
  • High school diploma required.
  • At least three years of administrative experience is required.

Our company is an equal employment opportunity company with a drug-free workplace. In addition to the competitive wages and incentives, we provide the opportunity to become an integral part of the continued growth of our organization. We hire only the best and the brightest. If you are excited to become one of the best Administrative Assistants in the region, please apply

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