Permitting Project Manager

Classification

Exempt

Reports to

Senior Permitting Project Manager

Summary/Objective

The Permitting Project Manager is responsible for coordinating all buildings permitting activities and plans. Duties include applying for permits with the respective municipalities, compiling, updating, and maintaining reports, maintaining files, etc.

Job Responsibilities

Permitting:

• Prepare and review any plan packages for submittal and review for accuracy
• Complete building permit applications based on construction schedule
• Coordinate and secure the payment method to accompany additional permit applications
• Deliver building permit applications to responsible municipality department and pick up when ready
• Compile construction related documents from Engineers and/or Architects to facilitate the permit application process
• Deliver permits to applicable project superintendent
• Submit building related permit applications and construction documents to municipal building departments
• Copy and maintain all building related permitting documents ensuring that organization staff members have necessary documents
• Compile all paperwork necessary to complete house closings
• Prepare, deliver and pick up additional permit applications for utilities or other services such as Electric Power, sewer service and water service requests for all properties
• Support the Construction Department with all administrative duties including upload and maintenance of all permit documents, including plans, specifications, surveys, etc. in the software management PROCORE
• Prepare and distribute approved plans, specifications and notes to Construction Managers, contractors, sub-contractors, and vendors/suppliers

Coordination & Interpersonal Skills:

• Ability to effectively plan, organize and manage time to achieve targets and objectives within a set timeframe
• Ability to establish effective working relationships with other staff and develop into a customer focused team
• Ability to effectively manage and establish rapport with external customers
• Ability to analyze and make informed decisions on a day-to-day basis with guidance and support from supervisor
• Excellent prioritization skills
• Attention to detail and accuracy
• Client oriented with a strong commitment to client services
• Excellent customer relations skills in dealing with local municipal permitting departments
• Ability to initiate and respond positively to change
• Demonstrated ability to be an integral part of a team-oriented approach with an ability to work harmoniously and creatively with other team members
• Willingness to advocate the mission of Habitat for Humanity

Competencies:

• Minimum of 1 year of permitting experience required
• Experienced with single/multi-family permitting preferred
• Knowledge of the Construction Industry preferred
• Strong organizational and management skills, ability to prioritize and take initiative
• Must be able to read blueprints and plot plans
• Must be detailed-oriented team player comfortable working is a fast-paced environment with heavy volume workload
• Advanced PC skills Microsoft Word and Excel
• Excellent follow-up, communication (written and verbal) and time management skills
• Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines
• Attends and participates in required HfHPWPC meetings
• Ability to travel to all local permitting offices in Pinellas and West Pasco counties
• Assists in preparations for special events, storm and disaster plan if implemented
• Other duties as delegated

Hours of Work

The full time Permitting Project Manager works forty hours per week. Typical hours are 9:00 AM to 5:00 PM Monday through Friday, although flexibility is necessary for field work, evening meetings, and preparation for special events. Permitting Project Manager is sometimes required to work on weekends when requested and needed.

Job Requirements

• Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and being able to communicate effectively. The requirements listed below are representative of the knowledge, skill, and/or ability required. One year’s experience in residential construction. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Education: High School Equivalent, Associates Degree preferred
• Certification & Licensure Requirements: Must have valid driver’s license and maintain good driving record with reliable transportation. Must be able to drive Habitat’s vehicles
• Pre-Requisite Requirements: Ability to pass Criminal Background check, Drug Screening and Sexual Offender Check
• Language Ability: Ability to read, analyze, and interpret general business information. Ability to effectively present information and respond to questions from customers, donors, volunteers, and the general public. Ability to speak English fluently and possess English written skills - Bi-lingual not required, definitely a plus
• Math Ability: Ability to calculate figures and amounts such as discounts, percentages. Ability to add, subtract, multiply and divide
• Reasoning Ability: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Computer/Equipment Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and PROCORE
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is regularly required to lift, use hands, reach with hands/arms, listen, and communicate. The employee must be capable to lift and/or move 50+ pounds on a regular daily basis, frequently required to stand and walk for long extended periods of time, climb or balance and stoop, kneel, crouch or crawl
• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a Construction environment. On occasion, an employee may be susceptible to outside weather climate and conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may have to work nights and weekends on occasion per the position
• Reassignment of Office or Duties: During the course and scope of employment your duties may change from time to time as demonstrated by your abilities. In addition, you may be reassigned to one of the other offices as the need arises, either on a temporary or permanent basis

HfHPC is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.