Program Specialist IV

3 weeks ago

Austin, United States SUITEMATE STAFFING SOLUTIONS INC Full time
Job DescriptionJob DescriptionSalary: Commensurate with Experience
  • Weekly Pay
  • Start ASAP if all qualifications met
Shift Available: 
  • Position is hybrid. Based in Austin, will be flexible to chose 3 days in office, 2 days telework. 
Essential Job Functions:
The Organization is looking to fill a position to assist the Executive Clerk conduct executive communications. Under the guidance of the Clerk, manages, and facilitates the flow of written information from external stakeholders and staff to the Organizations' Commissioner and executive leadership team including letters, emails, memos requesting Commissioner action, informational memos, reports, and briefing documents.
  • (35%) Coordinate the response, review, and completion of all executive correspondence submitted to the Commissioner and/or executive leadership for approval and signature.
  • Manage and monitor all documents prior to distribution under the Commissioner’s signature.
  • Reviews responses for clarity and compliance with organizations' standards.
  • Ensures that information is clear and consistent with organizations' policies and procedures.
  • (35%) Works with divisions, government affairs, communications, consumer affairs, Chief Financial Officer, Office of General Counsel, and others as required to ensure that all documents submitted for Commissioner’s approval have undergone required department review and approval.
  • Returns Commissioner decisions to the appropriate division or center.
  • (20%) Help Executive Clerk maintain an effective executive correspondence tracking process.
  • Follows guidelines, policies, and operational procedures for executive correspondence.
  • (10%) Other duties include actively participating in a supporting role to meet the agency’s obligations for the COVID-19 disaster response and/or recovery or continuity of operations activation.
  • May assist the Executive Clerk with setting up a new database archive system and with transferring data into the system.
QUALIFICATIONS:
  • One (1) year of direct experience with Organization working in the same capacity as the job description.
  • Minimum one year experience in written and verbal correspondence, clerical skills, data management, Microsoft Office suite products, and public health.
  • Knowledge of health and human services programs and services. 
  • Experience setting up databases using online platforms. 
  • Experience and/or ability using mail merge.

KNOWLEDGE, SKILLS, & ABILITIES:
  • Skill in reviewing, revising, and/or editing written documents. 
  • Skill in managing multiple and competing priorities. 
  • Skill in use of computer related equipment, including the use of Microsoft Office Suite to include word processing, spreadsheet, and database software programs, also Adobe Acrobat. 
  • Skill in organizing files and administrative materials so they are easily retrieved. 
  • Ability to establish effective working relationships with staff at all levels of an organization. 
  • Ability to work independently and make timely and effective decisions. 
  • Ability to work under pressure and meet deadlines. 
  • Ability to organize and present information effectively, both orally and in writing. 
  • Ability to interpret and apply Organizations' System policies and procedures. 
  • Ability to maintain confidentiality of sensitive information

Powered by JazzHR

dS2QFd4E2y

  • Program Specialist IV

    3 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Program Specialist IV The Data Assistant will be hired and directly supervised by the Operations Manager/Director of Residential Services. The Data Specialist Assistant’s primary responsibilities include: Generating or maintaining department data bases and tracking systems, ongoing data entry and upkeep of data systems, and preparing...

  • Program Specialist IV

    4 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Texas Department of Aging & Disability Services is seeking a highly skilled and detail-oriented individual to fill the role of Program Specialist IV. This position will be responsible for providing administrative support to the Operations Manager/Director of Residential Services, with a focus on data management, reporting, and clerical...

  • IV Therapy Specialist

    7 days ago

    Austin, Texas, United States Family Medicine Austin Full time

    Family Medicine Austin is seeking a dedicated and experienced IV Infusion Specialist to join our growing team. The ideal candidate will possess a strong understanding of IV administration techniques and a commitment to providing exceptional patient care. As an IV Infusion Specialist, you will play a vital role in delivering a range of intravenous therapies...

  • Research Specialist IV

    3 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Research Specialist IV he Research Specialist IV reports to the Manager of the Research, Development and Methodology Team (RDM) within the Long-Term Services and Supports (LTSS) section of the Provider Finance Department (PFD) and performs complex research and rate setting work, including evaluation of existing, new or alternative rate...

  • IV Infusion Specialist

    3 weeks ago

    Austin, United States Family Medicine Austin Full time $23 - $25

    JOB DESCRIPTION:  IV Infusion SpecialistFull-Time Hourly. Weekdays 8:00 AM – 5:00 PM.Onsite Greater Austin Area.Hourly $23-$25. JOB SUMMARY:  We are searching for a full-time IV Infusion Specialist to work for our medical clinics.  The IV Infusion Specialist will administer a variety of IV vitamin services as well as weekly infusions. Our ideal...

  • IV Therapy Specialist

    14 hours ago

    Austin, Texas, United States Family Medicine Austin Full time

    Job Title: IV Therapy SpecialistFamily Medicine Austin is seeking a highly skilled IV Therapy Specialist to join our team. As an IV Therapy Specialist, you will be responsible for administering IV vitamin services and weekly infusions to our patients.Key Responsibilities:Administer IV and Infusion Services: Safely and effectively administer IV vitamin...

  • IV Therapy Specialist

    6 days ago

    Austin, Texas, United States IVitamin Full time

    About IVitaminBecome a part of our dedicated team at IVitamin, where we are committed to enhancing the health and vitality of our clients through specialized IV hydration therapies. We operate a premier medical facility focused on wellness and rejuvenation.Position: IV Therapy SpecialistWe are seeking a skilled RN or Paramedic (EMT-P) with outstanding...

  • IV Hydration Specialist

    7 days ago

    Austin, Texas, United States IVitamin Full time

    About IVitaminWe are a boutique medical facility specializing in IV vitamin hydration therapies and regenerative IVs. Our mission is to provide top-notch IV therapy to our clients, helping them feel their best, be their best, and live their best.Job Title: IV Hydration SpecialistWe are seeking a dedicated and experienced RN or Paramedic (EMT-P) to join our...

  • Program Specialist IV

    1 month ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Program Specialist IV works under the supervision of the Newborn Screening Operations Group Manager II and performs highly complex (senior level) consultative services involving evaluating, planning, developing, and implementing Texas Early Hearing Detection and Intervention (TEHDI) program initiatives. Compiles and analyzes complex data...

  • Program Specialist IV

    7 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Program Specialist IV to join our team at the Texas Department of Aging & Disability Services. As a key member of our procurement team, you will be responsible for providing expert guidance and support to our laboratory staff and leadership on procurement-related matters.Key ResponsibilitiesPlan,...

  • Program Specialist IV

    7 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Program Specialist IV to join our team at the Texas Department of Aging & Disability Services. As a key member of our procurement team, you will be responsible for providing expert guidance and support to our laboratory staff and leadership on procurement-related matters.Key ResponsibilitiesPlan,...

  • Contract Specialist IV

    3 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Contract Specialist IV The Texas Health and Human Services Commission (HHSC) Medicaid CHIP Services (MCS) department seeks a highly qualified candidate to fill the position of Contract Specialist IV. MCS is driven by its mission to deliver quality, cost-effective services to Texans. This position makes a significant contribution to...

  • Contract Specialist IV

    6 days ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Contract Specialist IV - Purch This position performs all activities prior to contract execution. These duties include the receipt of requisitions, review of scopes of work, selection of procurement methods, preparation of evaluation criteria, preparation and advertising of solicitation documents, processing of responses and coordination...

  • ICPC Program Specialist IV

    4 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Program Specialist IV This position reports to the Division Administrator for FAD and ICPC and serves as a member of the Interstate Compact for the Placement of Children (ICPC) team. ICPC is a statutory agreement between member states that governs the placement of abused, neglected, or dependent children into another state. ICPC provides...

  • Transportation Funding Specialist IV

    5 days ago

    Austin, Texas, United States Texas Department of Transportation Full time

    Job SummaryWe are seeking a highly skilled Transportation Funding Specialist IV to join our team at the Texas Department of Transportation. As a key member of our Public Transportation Division's Planning & Program Development Section, you will play a critical role in managing transportation funding for bicycle and pedestrian programs.Key...

  • Grant Management Specialist II-IV

    2 weeks ago

    Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the educational needs of schoolchildren, supporting veterans, and protecting the environment of Texas. Our mission involves preserving history, maximizing state revenue through innovative management, and ensuring responsible stewardship of state...

  • Grant Specialist IV

    4 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Grant Specialist IV: This position may be eligible for up to % telework, with the exception of some occasional travel for meetings and site visits. Under the direction of the Program and Policy Supervisor, the Grant Specialist IV position will work to perform advanced (senior level) grant development, coordination, and administration...

  • Comptroller - Safe Deposit Box Analyst (Program Specialist III - IV)

    4 days ago

    Austin, Texas, United States COMPTROLLER OF PUBLIC ACCOUNTS Full time

    Job SummaryThe COMPTROLLER OF PUBLIC ACCOUNTS is seeking a highly skilled and experienced professional to join our team as a Comptroller - Safe Deposit Box Analyst (Program Specialist III - IV). This role will be responsible for inventorying, assessing, and appraising the values of items received from safe deposit boxes, as well as assisting in performing...

  • ICPC Program Coordinator IV

    7 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Program Specialist IV This role is under the supervision of the Division Administrator for FAD and ICPC, contributing to the Interstate Compact for the Placement of Children (ICPC) team. The ICPC is a legal framework among member states that oversees the placement of children who are abused, neglected, or dependent into different states. It...

  • Occupational Safety Specialist IV or V

    4 days ago

    Austin, Texas, United States Texas Department of Transportation Full time

    Job SummaryWe are seeking a highly skilled Occupational Safety Specialist IV or V to join our team at the Texas Department of Transportation. This is a critical role that requires a proactive mindset and a strong understanding of safety policies and best practices.Key ResponsibilitiesAssist in implementing and monitoring the Department's safety program to...