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Data & Administrative Specialist

3 months ago

Austin, United States Mobile Loaves & Fishes Full time
Job DescriptionJob Description

Community Empowerment Data & Administrative Specialist


About Mobile Loaves & Fishes

Mobile Loaves & Fishes (MLF) is a social outreach ministry that has been empowering communities into a lifestyle of service with the homeless since 1998. Founded in Austin, Texas, the organization serves its homeless neighbors through three core programs: Truck Ministry, Community First Village, and Community Works. Often referred to as the most talked about neighborhood in Austin, Community First Village is a 51-acre master planned development that provides affordable, permanent housing and a supportive community for men and women coming out of chronic homelessness. We are now embarking on a new phase of community expansion, adding more than 1400 new neighbors over the next 5-10 years.


About the Role

The Data & Administrative Specialist (DAS) is an integral part of the Community Empowerment Team, providing data management that will drive disciplined data-informed decision making across the wide variety of programs and operations under the Community Empowerment umbrella. Additionally, this position will perform general supportive duties for the Director of Community Empowerment to include scheduling, coordinating meetings and other general administrative support.


This is a full-time, 40-hour per week, non-exempt position reporting to the Director of Community Empowerment (DCE) with guidance from the Assistant Director of Community Empowerment (ADCE). Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8am-5pm Monday-Friday. Some nights and weekends may be required. All work will be performed in-person at Community First Village: 9301 Hog Eye Rd., Austin, TX 78724.


Duties & Responsibilities

  • Data Management
    • Collaborate with the ADCE to improve data practices (data collection, storage, analysis, and reporting) for the Community Empowerment team
    • Update and maintain Community Empowerment monthly reports with input from team leadership and send to staff
    • Report patterns and trends found during data analysis to support the goal of making data-informed decisions
    • Assist in training other staff members on the use of methods for storing and tracking data
    • Build and maintain interactive dashboards, charts and other reports
    • Assist in developing procedures for collecting data required for future projects
    • Update Community Empowerment-related data in the Symposium presentations quarterly for the Replication team
    • Enter information accurately into appropriate databases periodically for a variety of Community Empowerment programs
  • Administrative Support
    • Support the DCE in scheduling and other clerical duties
    • Coordinate CE team meetings and take notes during meetings as needed
    • Maintain CE file and document organization
    • Assist additional CE leadership as needed
  • Miscellaneous
    • Value and seek out continued education/certification courses related to statistics or data analytics to improve professional capabilities
    • Understand & support overall organization and department goals
    • Attend regularly scheduled staff and Community Empowerment team meetings
    • Other Duties & Responsibilities as needed

Knowledge, Skills, Abilities & Principles

  • Characteristics
    • MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
    • Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
    • Advocate for individuals experiencing homelessness and the working poor
    • Demonstrates integrity and strives for excellence in their work
    • A collaborative spirit and ability to work well individually as well as part of a team
    • Takes initiative and is able to manage multiple projects in a fast-paced environment
  • Experience
    • 2+ years work experience as a data admin, specialist or related field
    • Bachelor's degree in Business Analytics, Math, Computer Science, Management Information Systems, or Statistics a plus
    • Demonstrated experience in handling large data sets and relational databases
    • Experienced in creating robust data visualizations
  • Skills
    • Highly proficient in PC-based computer software and databases such as Microsoft 365 and Advanced Excel, SharePoint, Power Automate, PowerPoint, and Outlook.
    • Experience with Salesforce strongly desired.
    • Experience with Asana, Canva, Mailchimp a plus.
    • Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
    • Strong organizational skills, detail oriented
    • Ability to perform repetitive tasks with high accuracy
    • Skilled in presenting information in a clear and concise format
    • Should possess an analytical mind and a strong aptitude to problem solve
    • Superb notetaking ability
    • Must have a valid driver's license

Work Environment & Physical Demands

  • Ability to move about Community First Village phases
  • Ability to work in an office setting at Community First Village

Benefits

  • Day one 100% Employer paid, Health, Dental, Vision, Life, STD & LTD Insurance
  • Generous Paid Time Off & Holiday Pay
  • Matching 401(k) Retirement Plan
  • Corporate Discount Program
  • Professional Development Opportunities
  • Employee Assistance Program
  • Paid Parental Leave
  • Wellness Partnership Benefits

MLF PURPOSE/VISION

We empower communities into a lifestyle of service with the homeless.


MLF MISSION

We provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.


BELIEF STATEMENTS

The vision is supported by core values centered on our belief that homelessness is the result of a profound, catastrophic loss of family:

  • God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life
  • By virtue of being created by God in His image, we are all called to live in community and relationship with Him through each other
  • The family is the original cell of social life
  • You shall love your neighbor as yourself
  • All members of the human family are equal in dignity
  • The Lord God took the man and settled him in the Garden of Eden to cultivate and care for it. Gen 2:15

GOALS

  • Transform the way people view the stereotype of those who find themselves homeless
  • Reconnect the homeless to self, family and community
  • Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work
  • Connect human to human, heart to heart through the fellowship of food and hospitality
  • Inspire people into a lifestyle of abundance by giving their best first

CORE VALUES

MLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around.


This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart.


Each individual's openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:

  • Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
  • Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
  • Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
  • Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.