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Administrative Program Manager

2 months ago

Houston, United States Deans Professional Services Full time
Job DescriptionJob Description

Dean’s Professional Services is now hiring a qualified Administrative Program Managerto work for a Hospital Facility in Houston, Texas.


TheAdministrative Program Manageris responsible for providing administrative support and performing complex administrative duties for the AVP requiring judgment within general guidelines. The ideal candidate would have a track record of exceptional written and oral communication skills, cultural sensitivity, demonstrated diplomacy skills, exceptional organizational skills, and successful event planning skills with a demonstrated ability to coordinate and execute large corporate/academic events.


Job Duties :

  • Schedules large and complex meetings with institutional leaders across the enterprise (Division Heads, Department Chairs, VPs, AVPs, CSO, etc.) and coordinates details for the AVP including preparing meeting materials and distributing them to appropriate individuals.
  • Takes detailed minutes of meetings.
  • Coordinates all travel arrangements and reimbursements for the AVP.
  • Prepares correspondence, memos, documents, and detailed reports for the AVP.
  • Prepares all presentations for the AVP.
  • Coordinates special Cancer Center Support Grant (CCSG) projects.
  • Coordinates data collection and performs data analysis as specified for the AVP
  • Creates graphics for presentations and documents using multiple software types such as Microsoft Suite, Adobe Suite, etc.
  • Proofreads documents and presentations for spelling and grammatical errors.
  • May provide specific administrative support to the Office of the CSO.


Job Requirements:

  • Bachelor’s degree - Required
  • Master’s degree or PhD – Preferred
  • License/Certification – Program Management – Preferred
  • 5 years of related program management experience. – Required
  • May substitute required education degree with additional years of equivalent experience on a one-to-one basis.
  • With the preferred degree, three years of required experience.
  • At least 10 years in providing administrative support to executive/senior leaders of large organizations, meeting coordination, event planning, and execution. – Preferred
  • Strong organizational skills and demonstrated expertise with computer software. – Preferred
  • Ability to process large amounts of information quickly. – Preferred
  • Experience working in a team environment. – Preferred


Job Details:

  • Schedule: M- F 8 am – 5 pm
  • Hybrid Position
  • Starting at $40/hr.(based on experience) + benefits.
  • Full benefits – healthcare, dental, vision, 401k program.
  • Temp-to-Hire Opportunity


Dean’s Professional Services is a national, award-winning staffing solutions firm. Since 1993, DPS has placed over 45,000 professionals across the nation. We work with our clients to provide placement opportunities that match your skill, experience, and personality. For more information please visitwww.deansprofessionalservices.com.