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Corporate Accounts Payable Coordinator

2 months ago

Charleston, United States Charles Kirchner And Son Inc Full time
Job DescriptionJob DescriptionDescription:

Kirchner Building Centers is a family owned and operated business serving East Central Illinois, Southern Indiana and Northern Kentucky. The company was founded in 1906 and continues to grow with each generation.


The Corporate Account Payable Coordinator is responsible for processing outgoing payments in compliance with financial policies and procedures. The AP Specialist will perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data to ensure all invoices and payments are accounted for and properly posted to the correct general ledger accounts. The individual will also be responsible for reconciling the accounts payable data and assisting with duties relating to accounts receivable including, but not limited to, posting payments to customer accounts, sending out monthly statements, assisting with customer accounts.


This is a full time, in-office position, located in Charleston, IL.


Benefits available to the Corporate Account Payable/ Accounts Receivable Coordinator:

· 401(k) with company match

· Health Insurance

· Dental

· Vision

· Life Insurance

· Health Savings Account

· Health Reimbursement Account

· Supplemental Insurance

· Paid Time Off

Requirements:

The essential functions / responsibilities include, but are not limited to the following:

· Managing accounts payable, utilizing accounting software and other programs as required for all locations

· Ensuring invoices are paid accurately and in a timely manner in accordance with all discounts offered

· Maintain vendor information in software system including tax information, address, W9 requirements etc.

· Assist with annual vendor file reviews for 1099 tax reporting

· Communicate with other locations to ensure all invoices are correct for processing payment

· Support corporate office staff and leadership with additional tasks

· Assist in the application of customer payments and reconciling customer accounts

· Collaborate with administrative assistants at all locations to ensure accurate reporting of daily deposits

· General office work such as filing, answering phones, and other administrative tasks

· Other duties assigned by the Office Managers or Leadership


Requirements of the Corporate Accounts Payable Coordinator:

· High School diploma or equivalent

· Accounts Payable experience required

· Administrative experience preferred

· Advanced knowledge of office technologies (operating computer; answering phones; using copy machine)

· Additional knowledge of accounts receivable, Microsoft Office Suite preferred


Qualifications of the Corporate Accounts Payable Coordinator:

· Mindful of deadlines and sense of urgency to complete tasks with minimal supervision

· Ability to work in a fast-paced environment

· Display willingness to learn; teachable

· Strong leadership and communication skills (including email correspondence)

· Ability to multitask

· Team-player mindset and enjoys collaborating with others

· Ability to work independently