Administrative Assistant to the CTO

2 weeks ago

New York, United States MedReview Full time
Job DescriptionJob Description
About Us:
MedReview is a leading Payment Integrity company, dedicated to be the authority in affordable, quality, and appropriateness of medical care. We are seeking a dynamic and detail-oriented Administrative Assistant to support our Chief Technology Officer (CTO). The ideal candidate will be a problem solver who is proficient in managing administrative tasks, enabling our CTO to focus on strategic initiatives and technology leadership. 

Job Description:
The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.

Responsibilities:
  • Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary.
  • Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
  • The Admin will be liaising with the finance department.
  • Assist the CTO in processing purchases which includes:
    • Shipping/receiving equipment for new hires and collecting equipment for terminations. 
    • Updating inventory status for equipment
    • Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
    • Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc 
    • Purchase items from vendor website and create corresponding POS
    • Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
  • Maintain an organized filing system for important and confidential company documents.
  • Send/receive physical equipment and properly inventory in storage room
  • Retire and dispose of old inventory:
    • Contact disposal vendor
    • Inventory equipment for disposal 
    • Collect certificate of destruction 
  • Facilitate internal communication within the technology department by distributing information and updates as needed.
  • Schedules repairs and other on-site visits
  • Manage department’s meetings and calendars. (Vacations, sick, etc.)
  • Sends out companywide email alerts and notifications
  • Liaison with the facility – Building management: New hires, Terms, Badges.
  • Manages consultant hours in Halo
  • Perform additional administrative tasks and projects as required by the CTO.
Requirements:
  • Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills and the ability to multitask and prioritize work effectively.
  • Strong communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Bachelor’s degree in Business Administration or related experience is preferred.

Role is Hybrid in the Financial District 
 Benefits and perks include:
  • Healthcare that fits your needs - We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
  • 401(k) with Employer Match - Join the team and we will invest in your future
  • Generous Paid Time Off - Accrued PTO starting day one, plus additional days off when you’re not feeling well, to observe holidays.
  • Wellness - We care about your well-being. From Commuter Benefits to FSAs we’ve got you covered.
  • Learning & Development - Through continued education/mentorship on the job and our investment in LinkedIn Learning, we’re focused on your growth as a working professional.
 

Salary: $85,000

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