Administrative Assistant

4 weeks ago


New York, United States TBG | The Bachrach Group Full time

Real Estate firm in NYC is seeking an eager and strong Admin.Asst

This role is 5 days onsite. Please don't apply if that schedule doesn't work for you.

Great culture and work life balance.


Job Description:

We are seeking a highly organized and proactive Administrative Assistant to join our property management real estate firm. The successful candidate will provide crucial support to a team of executives, assisting with administrative tasks, managing invoices, and serving as a liaison between tenants and the company.

Responsibilities:

  1. Administrative Support:
  • Assist executives with scheduling appointments, managing calendars, and organizing meetings.
  • Prepare correspondence, reports, and presentations as needed.
  • Maintain filing systems and ensure documents are properly stored and easily accessible.
  • Handle incoming calls, emails, and inquiries, directing them to the appropriate parties.
  1. Invoices Management:
  • Process and track invoices, ensuring accuracy and timely payments.
  • Communicate with vendors regarding billing inquiries or discrepancies.
  • Maintain records of all financial transactions and expenses related to property management.
  1. Tenant Liaison:
  • Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests promptly and professionally.
  • Coordinate property viewings and lease signings with prospective tenants.
  • Assist with tenant onboarding and orientation, providing necessary information about property rules, regulations, and amenities.
  1. General Office Support:
  • Order office supplies and ensure office equipment is in working order.
  • Assist with basic IT troubleshooting and liaise with the IT department for more complex issues.
  • Coordinate travel arrangements and accommodations for executives when necessary.

Qualifications:

  • Proven experience as an administrative assistant or similar role, preferably in a real estate or property management setting.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in handling financial records and invoices.
  • Exceptional communication skills, both verbal and written, with the ability to interact professionally with tenants, executives, and vendors.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with property management software is a plus.
  • Ability to work independently with minimal supervision, while also being a team player willing to assist colleagues when needed.

Join our dynamic team and play a vital role in supporting our property management operations. If you are proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.



  • New York, United States B M A MODELS LTD Full time

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...


  • New York, United States B M A MODELS LTD Full time

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...


  • New York, United States B M A MODELS LTD Full time

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...


  • New York, United States Antelope Enterprises Holdings Limited Full time

    **Company Description** Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers, fostering a thriving marketplace for real-time online sales. With a focus on...


  • New York, United States PROMESA R.H.C.F. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...


  • New York, United States Servicereel Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...


  • New York, United States East Harlem Council for Human Services, Inc. Full time

    **RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...


  • New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...


  • New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...


  • New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...


  • New York, United States The Fedcap Group Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Downtown area of NYC. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. This is a vital role that requires excellent communication skills, strong attention to detail, and the ability to multitask...


  • New York, United States Asian American Federation Full time

    The Asian American Federation (AAF), founded in 1989, is New York City’s most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian New Yorkers. Our mission is to raise the influence and well-being of the pan-Asian American community through research, policy advocacy, public awareness, and...


  • New York, United States Atlantic Group Full time

    · Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...


  • New York, United States Atlantic Group Full time

    · Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...


  • New York, United States Asian American Federation Full time

    Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New York City. As an umbrella leadership organization, we represent 70 community-based...


  • New York, United States Breaking Ground Full time

    **ABOUT US**: - We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and...


  • New York, United States NYS Office of Mental Health Full time

    If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more! **Who We Are**: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric...


  • New York, United States Partnership Employment Full time

    Job DescriptionJob DescriptionImmediately hiring an Administrative Assistant for a permanent, remote role with a growing marketing firm! As a highly reputable regional advertising agency in NYC, the organization has been successful in developing new and effective media promotions for both Fortune 500 companies and small businesses. Recognized nationally as a...


  • New York, United States Russell Tobin Full time

    Administrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...


  • New York, United States Russell Tobin Full time

    Administrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...