Administrative Assistant
3 weeks ago
Administrative Assistant
We are in search of an Administrative Assistant for our client in the Bronx, supporting their Facilities department with violation certifications. The ideal candidate must have an Associate's degree and min. 2 years' experience and excellent spreadsheet skills.
- Pay Rate: $16-18hr
- Duration: open ended
- Hours: Monday through Friday, 9-5, In-office
Duties:
- Provides administrative and interact with various entities to certify completion of documented violations.
- Maintain filing system of violations certifications.
- Responds to emails, digital queries, and correspondence
- Input/update information in databases/spreadsheets.
- Works with maintenance staff and outside vendors to ensure information is retrieved for the certification of violations.
- Research and compile information for reports.
- Ensure deadlines are met and adapts to changing priorities.
Education Requirement:
- Associates Degree and two years of experience required or satisfactory combination of education and experience.
- Two years of related facilities or operational experience helpful
Skills:
- Excellent administrative, client service, customer service skills required.
- Strong computers skills required in spreadsheets, word processing, calendars, file management and related office software.
- Strong administrative and time management skills required.
- Knowledge of facility maintenance needs for congregate buildings and scatter site preferred.
- Bilingual skills in English/Spanish a plus.
- Knowledge of New York City Department of Buildings regulations preferred.
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