Current jobs related to Executive Assistant - New York - Crossmedia Inc

  • Executive Assistant to Founder

    1 month ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to Founder OpportunityNorthbound Executive Search is seeking an exceptional Executive Assistant to support the Founder of a growing family office in the asset management space. This is a unique opportunity to work in a dynamic environment with intelligent and motivated individuals, offering the chance for growth and professional...

  • Executive Assistant to Founder

    4 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to Founder OpportunityWe are seeking a highly skilled and experienced Executive Assistant to support our Founder in a dynamic and fast-paced environment.Key Responsibilities:Manage the Founder's calendar, appointments, and travel arrangements with precision and attention to detail.Prepare high-quality materials for meetings and handle all...

  • Executive Assistant to C-Suite Leader

    2 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to C-Suite LeaderA leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams. The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a...

  • Executive Assistant to Investment Team

    1 month ago

    New York, New York, United States Northbound Executive Search Full time

    Job Title: Executive Assistant to Investment TeamWe are seeking a highly organized and motivated Executive Assistant to support a Partner and 3 individuals on our Investment Team. The successful candidate will play a crucial role in ensuring the smooth operation of the team's daily activities, including managing complex schedules, arranging travel, and...

  • Executive Assistant to C-Suite Leader

    1 week ago

    New York, New York, United States Northbound Executive Search Full time

    A leading investment firm seeks a highly skilled and proactive Executive Assistant to support a senior executive and assist with administrative projects for back office teams. The firm prides itself on having a collaborative culture and exceptional communication skills are a must.The ideal candidate will possess a keen attention to detail, the ability to...

  • Investment Banking Executive Support Specialist

    5 days ago

    New York, New York, United States AP Executive Full time

    Job DescriptionA highly reputable global investment and technology development firm in New York is seeking a highly skilled and proactive executive assistant to provide exceptional coverage support to executives in the investment banking division. As part of a dynamic and inclusive team, you will play a key role in ensuring the seamless execution of business...

  • Executive Assistant

    2 weeks ago

    New Canaan, Connecticut, United States HJW Executive Search LLC Full time

    Are you a highly organized and detail-oriented individual with excellent communication skills? We are seeking a skilled Executive Assistant to join our team at HJW Executive Search LLC.Key Responsibilities:We are looking for a professional who can provide administrative support, manage client/vendor correspondence, prepare reports and presentations, and...

  • Executive Assistant

    1 month ago

    New Canaan, United States HJW Executive Search LLC Full time

    Our client is looking for an Exec Asst. Responsibilities: Administrative Support: ○ Schedules, including appointments, meetings, and travel arrangements. ○ Manage client/vendor correspondence ○ Prepare reports, presentations, and correspondence○ Complete intakes of new patients Client Service: ○ Provide customer service to clients, ensuring their...

  • Executive Assistant

    3 weeks ago

    New York, United States Isaac Morris Ltd Full time

    Company DescriptionFounded in 1989, Isaac Morris Limited (IML) is a leading apparel manufacturer based in New York City. Specializing in Boys, Girls, Young Men's, and Juniors clothing, IML services retailers with top-notch quality, art, and execution. With a distribution network covering Specialty stores, Department stores, and the Mass Market, IML is...

  • Executive Assistant

    3 weeks ago

    New York, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionHIGH PROFILE NON PROFIT seeking a HYBRID Senior Level Executive Assistant to join our team! You will be supporting a Senior Executive. Senior level Executive Assistant experience a must! 3+ years experience, non-profit preferred.Responsibilities:Handle administrative needs of ExecutiveManage complex calendar managementArrange...

  • Executive Assistant

    1 month ago

    New York, United States Howard-Sloan Search Full time

    Executive Assistant Job DescriptionWe are seeking a highly organized and proactive Executive Assistant with experience in a professional environment to support our executive team. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth operations, and acting as a reliable point of contact on behalf of the executive. Key...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States Anti-Defamation League Full time

    Job Title: Executive AssistantJoin the Anti-Defamation League team as an Executive Assistant, providing administrative support to the CEO and senior executives. This role involves scheduling, travel arrangements, and expense reconciliation, as well as coordinating workflow with other personnel.Key Responsibilities:Support the day-to-day operations of the...

  • Executive Assistant

    1 month ago

    New York, United States Creative Financial Staffing Full time

    About the Company & Opportunity- Executive Assistant CFS NY is working with a growing real estate client looking for an Executive Assistant to join their team and provide assistance to the CEO and President. This position will provide a unique opportunity to join a fast-growing organization and make a significant impact. Role Responsibilities- Executive...

  • Executive Assistant

    2 months ago

    New York, United States Guild Capital Full time

    About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Our aim is to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for...

  • Executive Assistant

    2 months ago

    New York, United States Guild Capital Full time

    About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Our aim is to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States US Tech Solutions Full time

    US Tech Solutions is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will have a minimum of 3 years of experience in an executive or administrative assistant role and possess excellent communication and organizational skills. The Executive Assistant will be responsible...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States eTeam Full time

    Job Title: Executive Assistant IRole: Executive AssistantLocation: New York, NYDuration: 12+ MonthsJob Summary:The Executive Sales Assistant supports the President of Media Sales. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States JW Michaels & Co. Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our C-Level executives. The ideal candidate will have 3-5 years of experience supporting senior management in a fast-paced environment and possess excellent communication, problem-solving, and organizational skills.Key...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States PRIDE Healthcare Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our executives. The ideal candidate will have a minimum of 3 years of experience in an Executive or Administrative Assistant role and possess excellent communication and organizational skills.Key ResponsibilitiesProvide high-level...

  • Executive Assistant to Senior Executives

    1 month ago

    New York, New York, United States Advice Personnel Full time

    Senior Executive Assistant OpportunityWe are seeking an exceptional Senior Executive Assistant to provide high-level support to our senior executives. As a key member of our team, you will be responsible for managing complex calendars, coordinating meetings, tracking expenses, and ensuring seamless daily operations.Key Responsibilities:Act as a...

Executive Assistant

2 months ago

New York, United States Crossmedia Inc Full time
Job DescriptionJob Description

WHO WE ARE

Crossmedia is the global media independent. We're committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. Together with our network partners in the UK and Germany, we are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul.

We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients' TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients' greatest business challenges. The pursuit of HAPPINESS matters to us. Big time. We invest in each colleague's professional & personal wellbeing and growth. It's why we have countless initiatives, clubs & cultural events dedicated to our people and why we've been the top ranked media agency named to Ad Age's Best Places to Work for the past five years in a row.

Our client roster includes US Bank, PWC, Invesco, Newell Brands, NASCAR, Planet Fitness, Teremana, American Cancer Society, White Castle, Ricola, Supercuts, Edibles, Illva Saronno and more. UK clients include AIrbus, Etihad Airways, S & P Global, Zalando, and more.

YOUR ROLE

We're hiring for an Executive Assistant to support select members of our Executive Leadership Team (ELT). This is a temporary role for a 6 month period (mid September to mid March). The role covers administrative functions as well as on-site meeting & event support in collaboration with the XM Operations team. This position is based in the NY office. While we offer a hybrid work setting, due to the nature of the role, there is an expectation of in-office presence most of the time and when needed for executive or event support.

The Executive Assistant ensures our executives maintain the strategic mindset vital to a growing agency. The ideal candidate has the organizational talents to keep calendars aligned, travel smooth, minutiae handled and the right information prioritized so that our leaders can focus on the broader agency vision.

RESPONSIBILITIES

  • Enhance the efficiency & focus of assigned ELT member(s) to ensure that agency goals are accomplished, and the company operates in a manner true to our values (or as we say - Scale with Soul)
  • Manage executive communications including filtering & prioritizing incoming information & requests, drafting client & vendor correspondence, contact management and liaising with various internal executives & group leaders as needed
  • Proactively manage complex schedules & coordinate meetings across domestic & international time zones and internal & external parties
  • Manage travel arrangements including transportation, lodging and any related advance coordination (e.g. local information detail, itineraries, etc.)
  • Assist with executive meetings including booking conference rooms, food & beverage, IT & other appropriate resources
  • Handle executive documentation needs (e.g. expenses, timesheets, internal processes) and ensure timely submission & compliance
  • Maintain professionalism and strict confidentiality with all materials & conversations
  • Support on-site/off-site agency meetings & events in collaboration with the XM Operations team
  • Ad hoc projects & requests as appropriate

REQUIREMENTS

  • Four or more years of experience in an administrative role reporting directly to upper management
  • Resourceful, proactive and can problem-solve quickly
  • Extremely organized, detail-oriented and able to anticipate executive needs
  • Advanced time-management skills, able to multi-task and coordinate multiple concurrent projects
  • Collaborative and team-oriented
  • Excellent written and verbal communication skills
  • Strong computer skills including Microsoft Word, PowerPoint, Excel, Outlook; experience with SmartSheet a plu

This is a temporary role for a 6 month period (mid September to mid March).

SALARY: 55k - 65k, and overtime eligible. Commensurate with experience. Compensation is determined on the skills, qualifications and tenure of the applicant.

CROSSMEDIA BENEFITS

Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including:

  • Work from anywhere flexibility including hybrid/remote office options to empower you to work your way
  • Open PTO policy and paid sabbaticals at significant milestone anniversaries
  • Fully-funded healthcare options and agency-wide physical & mental health support
  • 401(k) with company match, student loan relief program and financial counseling support
  • Generous paid parental leave policy
  • Life milestone recognition & support
  • The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)
  • Cell phone/tech reimbursement
  • Student Loan payment plan
  • Tuition reimbursement
  • And burgers – lots and lots of burgers

COMMITMENT TO DIVERSITY AND INCLUSION

Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

Crossmedia is committed to providing equal employment opportunities and creating a diverse and inclusive company culture and that does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other basis prohibited by applicable federal, state, or local law.

All job requirements are subject to possible revision to reflect changes in the position requirements, business necessities and/or to reasonably accommodate individuals with disabilities. Essential and other job functions are subject to modification. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws).

Continued employment remains on an "at-will" basis." Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions in compliance with the American with Disabilities Act of 1990.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

  • Prolonged periods of sitting at a desk and working on a computer. Must be able to remain in a stationary position 50% of the time.
  • Ability to stand, bend, and reach
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
  • The ability to observe details at close range (within a few feet of the observer).

In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Crossmedia, please email people.team@xmedia.com.