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Executive Assistant

2 months ago

New York, United States Guild Capital Full time

About Guild Capital

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Our aim is to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. Guild has delivered industry-leading returns over the last decade and plans to ramp up investments going forward.


Role and Responsibilities

Working in NYC, the Executive Assistant will be a crucial member of the Guild Capital senior team, leading a global administrative support team and supporting 3-5 executives as Guild’s primary executive assistant. The Executive Assistant will provide a broad range of administrative and logistical support to Guild's executives by liaising with portfolio companies, investors, and other third-party stakeholders.


The Executive Assistant will shape the operating rhythm of a complex, global calendar with many client and firm commitments by providing broad, proactive administrative support (e.g., heavy international scheduling with clients and firm colleagues, arranging complex international and local travel, visa applications, file organization, expense report submission, accounting administration), executing projects, organizing conferences, and planning off-site meetings. Daily responsibilities include managing calendars, coordinating meetings, booking travel, and prioritizing across multiple leaders. The Executive Assistant will effectively prioritize, manage, and delegate several parallel workstreams and solve complex problems.


You will share your journey with a diverse group of colleagues and mentors who will prioritize your personal and career development.


Requirements

  • 5+ years of experience in a corporate environment working with senior-level executives
  • Excellent organizational, interpersonal, communication, and team skills
  • Self-starter with an approachable “can-do” mindset and a positive attitude; proactively identifies conflicts and develops solutions
  • Calm, professional, self-confident demeanor
  • Resourceful, detail-oriented, able to solve complex problems independently under uncertainty
  • Comfort with changing priorities
  • Solid knowledge of Google Workspace and Microsoft applications
  • Ability to handle sensitive information with discretion
  • Capacity to work overtime as needed in this global support role