Accounting Coordinator

1 month ago

Manchester, United States Intervala,LLC Full time
Job DescriptionJob Description


Job Summary & Essential Functions

Perform routine accounting activities such as, daily AR and AP activities, preparation of various accounting statements, and financial reports. Perform the functions of accounts payable and/or accounts receivable depending on functional area.

AR:

  • Process customer invoices and credits including routine daily transactions and all miscellaneous or special invoices and credits as required
  • Apply cash daily in business system; retrieve daily cash transactions form on-line bank websites
  • Research and resolve accounting discrepancies concerning payment terms, price variance, quantity differences and supplier/customer disputes; communicate and work with other departments for resolution; assist department with reporting and analysis while ensuring data integrity
  • Maintain supplier/customer database with accurate accounting information such as: remit to bill and ship to market codes, terms, etc. according to company policy and ISO procedures
  • Reconcile various general ledger accounts to supporting details including reconciliation of AR

AP:

  • Process supplier invoices and debit memos including routine daily transactions and all miscellaneous or misc. invoices and credits as required
  • Process supplier invoices for data entry into the accounts payable system, including matching invoices with receiving transactions, reviewing invoices for approvals in conjunction with company policy
  • Maintain and reconcile petty cash for reimbursement of cash payments
  • Provide estimates of anticipated cash disbursements or receipts for use by management in planning cash forecast
  • Process cash disbursement checks through the computer and control check releases upon authorization from management
  • Reconcile various general ledger accounts to supporting details including reconciliation of AP and petty cash
  • Coordinate preparation and distribution of Form 1099 to eligible suppliers and the recordkeeping of W-9 forms

General:

  • Assist in developing methods to evaluate and implement procedures which ensure compliance, accuracy, and timeliness
  • Prepare documentation for external audit of accounts receivable and/or accounts payable as needed for financial and SOX requirements.
  • Organize the filing and reference systems pertinent to accounts receivable, accounts payable and cash
  • Provide financial information to management staff as needed
  • Adhere to General Requirements of Team Members

Knowledge, Skills, & Abilities

  • Intermediate level in MS Office applications (Word, Excel, PowerPoint, and Outlook)
  • Ability to handle multiple tasks, projects and assignments to meet established goals and deadlines
  • Ability to work in a high volume, high detail work environment
  • Ability to work with a high level of accuracy and attention to detail to produce quality products and results
  • Ability to communicate effectively, both written and verbally, with all levels of the organization and customers
  • Ability to initiate projects and tasks as required to fulfill goals and deadlines
  • Abilities listed in the General Requirements for Team Members

Required Experience & Education

  • High School Diploma or GED; prefer associates degree in related field
  • Minimum 2 years of relevant job experience

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