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Financial Operations Coordinator

2 months ago

Manchester, New Hampshire, United States Intervala,LLC Full time
Job Description

Overview & Key Responsibilities

The role involves executing standard financial tasks, including daily accounts receivable (AR) and accounts payable (AP) operations, as well as generating various financial statements and reports. Responsibilities will vary based on the specific functional area assigned.

Accounts Receivable (AR):

  • Manage customer invoicing and credit processes, including routine daily transactions and any special invoices or credits as necessary.
  • Daily cash application in the financial system; access daily cash transaction reports from online banking platforms.
  • Investigate and resolve discrepancies related to payment terms, pricing variances, quantity differences, and supplier/customer disputes; collaborate with other departments for resolution and assist with reporting and analysis while ensuring data accuracy.
  • Maintain an accurate supplier/customer database, including essential accounting information such as billing and shipping codes, payment terms, etc., in accordance with company policies and ISO standards.
  • Reconcile various general ledger accounts with supporting documentation, including AR reconciliations.

Accounts Payable (AP):

  • Process supplier invoices and debit memos, including routine daily transactions and any miscellaneous invoices or credits as required.
  • Facilitate data entry of supplier invoices into the accounts payable system, ensuring invoices are matched with receiving transactions and reviewed for approval per company policy.
  • Oversee and reconcile petty cash for reimbursement of cash expenditures.
  • Provide estimates of expected cash outflows or inflows for management's cash forecasting needs.
  • Process cash disbursement checks through the financial system and manage check releases upon authorization from management.
  • Reconcile various general ledger accounts with supporting documentation, including AP and petty cash reconciliations.
  • Coordinate the preparation and distribution of Form 1099 to eligible suppliers and maintain records of W-9 forms.

General Responsibilities:

  • Assist in creating methods to assess and implement procedures that ensure compliance, accuracy, and timeliness.
  • Prepare documentation for external audits related to accounts receivable and/or accounts payable as required for financial and SOX compliance.
  • Organize filing and reference systems pertinent to accounts receivable, accounts payable, and cash management.
  • Provide financial data to management as necessary.
  • Adhere to the General Requirements for Team Members.

Knowledge, Skills, & Abilities:

  • Intermediate proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).
  • Capability to manage multiple tasks, projects, and assignments to meet established objectives and deadlines.
  • Aptitude for working in a high-volume, detail-oriented environment.
  • Ability to maintain a high level of accuracy and attention to detail to produce quality outcomes.
  • Effective communication skills, both written and verbal, with all organizational levels and customers.
  • Proactive in initiating projects and tasks as necessary to achieve goals and deadlines.
  • Skills as outlined in the General Requirements for Team Members.

Required Experience & Education:

  • High School Diploma or GED; an associate degree in a related field is preferred.
  • A minimum of 2 years of relevant professional experience.