Administrative Assistant

2 weeks ago

Miami Beach, United States GF IMMIGRATION LAW, PA Full time
Job DescriptionJob DescriptionSalary:

About us:

GF Immigration Law - Abogada Julia (GFI) is one of the largest humanitarian immigration law firms focusing predominantly in fighting for undocumented human trafficking victims and aiding them to obtain legal status in the US.


Mission-driven and with a client-centered approach, GFI deploys cutting-edge technology with highly specialized legal skills, and a proprietary method to enable clients to obtain their legal status and pave a path to legal residency. As a fast-growing company, representing thousands of clients throughout the country, GFI continues its growth with the goal of making a difference for those that are exploited. 


Responsibilities:

  • Utilize provided templates to accurately fill out and assemble a wide range of legal documents ensuring completeness, and adherence to established guidelines and procedures.
  • Ensure facts and details are correct, in order to meet deliverables.  
  • Manage time, coordinate, and gather information using caution, diligence, and internal resources. 
  • If necessary, receive in-office clients, ensuring a welcoming and professional environment.
  • Collect documents from clients and provide them with regular updates on the status of their cases.
  • Perform in-person sign-ups, ensuring all necessary information is collected accurately.
  • Make requests to relevant agencies to retrieve official records pertinent to cases.
  • Be responsible for consistent follow-ups with agencies until records are successfully retrieved, ensuring timely and accurate acquisition of necessary documents.
  • Handle consular processing cases, ensuring all necessary steps are taken for successful case progression.
  • Establish and maintain effective communication with consulates and embassies, addressing any queries or concerns related to consular processing.
  • Coordinate and facilitate the exchange of information and documents between clients and consular offices, ensuring timely and accurate communication.
  • Work independently and promptly to provide all necessary documents and materials to support the case progression in a timely manner.
  • Review, proofread, and modify the contents provided, such as declarations or Psych Evals, to ensure proper assembly of the client's case and maintain quality standards.
  • Ensure the proper assembly of the client's case and maintain quality standards.
  • Maintain a well-organized schedule and track the details of each task to ensure smooth workflow and timely completion of assignments.
  • Foster cross-team collaboration, communicate effectively, and work collaboratively with individuals at all levels to help build case strength and produce deliverables.
  • Handle any additional tasks assigned, demonstrating flexibility and adaptability in a dynamic work environment.
  • Communicate via email or over the phone with US embassies abroad.
  • Any other additional tasks to support the case submission process.


Requirements and skills:

  • High School or equivalent with experience. 
  • Bilingual (English / Spanish)
  • Time Management Skills
  • Organization skills and the ability to juggle multiple deadlines.
  • Ability to work collaboratively with a team 
  • Proficiency in written and verbal communication, with attention to detail and accuracy.
  • Demonstrated ability to work confidently and collaboratively with individuals at all levels
  • Research skills and ability to gather information using business procedures and system
  • Excellent time management abilities, with the capability to prioritize tasks and work under pressure to meet deadlines.
  • Ability to manage multiple tasks 
  • Ability to work with sensitive subject matters 
  • Ensure confidentiality of all the firm and client's documentation and information
  • High attention to detail and commitment to maintaining accuracy in all documentation and tasks.


Job Type: Full-time

Benefits: Health Insurance, Dental Vision, 401(k), Paid Time Off
Location:  In-Office
Schedule: 8-hours shift. Monday to Friday

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