Administrative Assistant

2 weeks ago

Miami, Florida, United States Omni Clear Communications Full time


Job Title: Administrative Assistant

Location: Miami, FL

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the organization. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to multitask effectively.

Key Responsibilities:

  1. General Administrative Support:
    • Manage incoming calls, emails, and correspondence, redirecting inquiries as necessary.
    • Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.
    • Assist in scheduling meetings, appointments, and travel arrangements for executives and team members.
    • Prepare and distribute internal communications, memos, and reports as needed.
  2. Coordination and Collaboration:
    • Liaise with internal departments and external stakeholders to coordinate projects and initiatives.
    • Assist in the planning and execution of company events, meetings, and conferences.
    • Collaborate with team members to streamline processes and improve administrative workflows.
  3. Support for Executive Team:
    • Provide administrative assistance to executives, including managing calendars, arranging meetings, and handling confidential information.
    • Prepare materials and agendas for meetings, ensuring all necessary resources are available.
    • Conduct research and compile data as requested to support decision-making and project planning.

Qualifications:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • A proactive and adaptable approach to problem-solving and task management.
  • High school diploma or equivalent

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