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Administrative Assistant

5 months ago

Miami Beach, United States Seacoast 5151 Condominium Association Full time
Job DescriptionJob Description

Responsibilities may include:

 

  1. Bilingual Preferred
  2. Customer Service Oriented
  3. Answer phone calls
  4. Maintain orderly and organized appearance within public areas, such as front desk and office
  5. Assist Unit Owners/ Residents with their requests
  6. Receive and deposit maintenance payments
  7. Availability to follow up/ send letters and/ or emails as directed by the Manager
  8. Assist Manager with any Account Receivable collections
  9. Receive and process invoices
  10. Assist and coordinate any meetings to be scheduled for the Office Manager
  11. Order all office supplies
  12. Coordinate all necessary maintenance for office equipment
  13. Maintain a current database
  14. Prepare work orders for maintenance staff as directed by the Manager
  15. Coordinate and distribute all keys and car tags
  16. Update new contacts within database
  17. Send email /notifications as needed
  18. File documents as needed
  19. Work on miscellaneous projects as directed by the Office Manager.
  20. Display Willingness to learn

Minimum Requirements: 2-5+ years of experience as an administrative assistant

Required skills include:

· Highly organized, detail-oriented and able to multi-task

· Excellent verbal, written and interpersonal skills

· Strong sense of urgency, project responsibility and initiative

· Working knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)

· Ability to work independently and as part of a team

Job Type: Full Time