Administrative Assistant

Found in: beBee jobs US - 2 weeks ago


Miami, Florida, United States Porvox Speak Full time

About us:
We understand that each of our client's brands is unique and we work on communicating in their individual language.

Our teams are trained to investigate and create strategies that will target the individuals that would most be compatible with our clients' brands.

We do whatever the client needs for us to do to reach their goals They give us a budget, and we then execute an experimental campaign that suits their exact needs and specifications.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree.

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