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Executive Administrative Assistant
1 month ago
Dabri, Inc. is seeking an Executive Administrative Assistant to provide administrative support to management at Los Angeles International Airport. Responsibilities include assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; and providing other administrative support to group as needed.
Position Description:
- Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors
- Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Gather statistics and general data; review and combine this information into established reports for use internally
- Scan documents and reports as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general files
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- Maintain an organized workspace by keeping documents and supplies properly stored
- Perform other responsibilities associated with this position as may be appropriate
Professional Experience Level/Other Qualifications
- Post secondary education (or equivalent) and 10 years or more experience as an administrative assistant
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to bring assignments to completion independently
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
Qualified female and minority applicants are encouraged to apply. Please submit a resume in Word format, detailed project description, list of all educational achievements, professional licenses and certificates, expected salary, and three references.
The candidate must have either a green card or a permit to work (US Citizen). No visa sponsorship is available.
No Relocation assistance is allowed.
Job Types: Full-time, Contract
Pay: $25.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Office administration: 10 years (Preferred)
Work Location: In person
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