Executive Administrative Assistant
2 weeks ago
Purpose of Position:
The Executive Assistant to COO/CFO will provide executive and project support to the COO/CFO
Job Duties:
Duties and responsibilities include but are not limited to:
· Serve as project coordinator and assistant to the COO/CFO.
· Serve as point of contact between departments agency wide and the COO/CFO.
· Respond to inquiries with little to no supervision.
· Facilitate various internal meetings by scheduling, creating meeting agendas, note taking, providing timely meeting minutes, and appropriately following up on deliverables.
· Draft, edit, and proofread memos, correspondence, meeting materials, and presentations.
· Manage the process of collecting edits, additions, and suggestions to the agency’s QIQA committee and progress reports from various departments in a timely manner.
· Coordinate KPI data collection reporting, and internal review and analysis for the agency’s Operation team.
· Schedule and coordinate webinars and conference calls with various site locations.
· Oversee the administration of the annual evaluations for the organization.
· Format and distribute communication as needed.
· Coordinate the on-boarding process with the HR department and Site Managers
· Manage the Operations shared drive folder and its contents by updating materials and creating and implementing a process for senior team to access.
· Maintain feedback and manage updates to the Protocols.
· All other duties as assigned by the COO/CFO and Operations team.
Knowledge, Skills & Abilities:
· Strong demonstrated critical thinking skills.
· Strong written, verbal, technological and interpersonal skills.
· Exceptional organizational skills and attention to detail.
· Ability to multitask and independently prioritize.
· Knowledge of healthcare terminology and programming preferred, but comparable knowledge acceptable.
· Ideal candidate will be a proactive self-starter who enjoys working in a dynamic and changing environment.
· Experience working in a fast-paced environment with an understanding of prioritization of workload and a sense of urgency in performing tasks and executing deliverables.
· Must be proficient in Microsoft Office suite, Google applications and have the ability to learn other web based applications and programs.
· Able to collect and organize data.
· Able to travel between sites
· Able to interact effectively with senior management, board members, donors, and maintain utmost professionalism, discretion, and confidentiality.
· Dedicated to the mission of CFFHAE.
Minimum Education & Experience:
· Bachelor’s Degree in Healthcare Administration, Nonprofit Management, Business or related field is required.
· At least three years (3) of related experience providing administrative and project support.
· Experience supporting C-Suite level executives.
Company DescriptionThe Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.Company DescriptionThe Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.-
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