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Administrative Assistant

2 months ago

San Diego, United States RSI Security Full time
Job DescriptionJob Description

Purpose of this Position:

The Technical Administrative Assistant is responsible for maintaining the Sales and Marketing Teams' calendars, email, and providing administrative support for various projects and tasks. Ideal candidate must be professional, trustworthy, and reliable with a desire to learn and improve.

Qualifications: 

  • 5+ years of related experience as an administrative assistant
  • College degree preferred, but not required
  • Strong knowledge of Google Suite (Drive, Docs, Sheets, Forms), Asana is a plus
  • Exceptional written and verbal communication skills
  • Empathetic, enthusiastic and effective communicator with strong rapport building skills
  • Evidence of the practice of high level of confidentiality 
  • High degree of flexibility with the ability to work in a small, fast-paced environment
  • Thorough and detail-oriented, organized, with excellent time management skills
  • Ability to quickly learn, understand, and evaluate current and new tools
  • Self-starter who can work independently with a proactive attitude
  • Ability to take initiative and set priorities in a demanding, fast-paced environment
  • Strong problem-solving skills with self-confidence to make decisions and express idea

Primary Accountabilities of the position:

  • This role will support our Sales and Marketing Delivery teams
  • Assist with general administration, documentation and legal compliance
  • Be present and take notes during any required meetings, coming prepared with appropriate documents for the occasion
  • Assist in planning employee team buildings & events
  • Coordinate and maintain schedules -- organize meetings, conferences, department activities, teleconferences, and travel
  • Communicate directly and on behalf of the various teams with customers/clients and internal staff when unavailable 
  • Follow-up on contacts made by the various teams and support the cultivation of new and ongoing relationships
  • Keep the various teams well-informed of upcoming commitments and responsibilities, following-up appropriately
  • Conserve the various teams time by reading, researching, drafting letters, emails, and documents, analyzing information and contracts, and initiating telecommunications
  • Prioritize conflicting needs and handle urgent matters as independently as possible
  • Prepare administrative-level reports and presentations
  • Schedule internal and external meetings and/or events as needed
  • Assist with travel coordination for meetings and conferences

The anticipated salary range for this position is based on experience, education, geographic location, and other factors and will fall between $5.25 - $20/hr. This is a F/T role with working hours M-F 8-5 PST with some limited flexibility.

RSI Security is a small organization where collaboration is not only encouraged but expected. We value relationships within our team and are intentional to build and maintain a strong team camaraderie through virtual happy hours, daily morning meetings to help us start off on the right foot, and meetings dedicated solely to professional development topics to help us develop and grow together. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. RSI Security is proud to be an Equal Opportunity Employer.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider for employment qualified applicants with arrest and conviction records

Benefit offerings for full-time employment may include unlimited flex vacation, 10 paid holidays, paid parental leave, 401k at 100% match, medical, dental, and vision plans, FSA, short term disability, and more Available paid leave may include paid time off, parental leave and holiday pay.
For more information on RSI Security, please visit our website - www.rsisecurity.com or our social media RSI Security LinkedIn. On our career site, you will find some of the key steps you can expect to guide you along the way.

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