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Business Development Coordinator

4 months ago

Charlottesville, United States ScribeConcepts Full time
Job DescriptionJob Description

ScribeConcepts is seeking a detail-oriented and proactive part-time Business Development Coordinator to support our Business Development Team. The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment.

Responsibilities:

  • Monitor and track tasks related to business development and sales activities.
  • Coordinate with team members to ensure timely completion of tasks and follow-up as necessary.
  • Utilize project management tools/software (Smartsheet, Monday.com, Slack, etc.) to keep tasks organized and up-to-date.
  • Assist in the preparation and staging of contracts for clients.
  • Work closely with different departments to ensure all contract documents are accurate and compliant.
  • Maintain organized records of contract stages and updates.
  • Schedule meetings and appointments for the business development/sales team members.
  • Prepare meeting agendas and ensure all necessary materials are available.
  • Take comprehensive meeting notes and distribute summaries/action items to relevant stakeholders.
  • Maintain organized electronic (Google Drive, Dropbox, Docusign) filing systems for documents and records.
  • Assist in the preparation of proposals, reports, pitch decks, and other documentation.
  • Serve as a liaison between the business development team and other departments within the company.
  • Respond promptly to enquiries from clients, vendors, and internal stakeholders.
  • Coordinate travel arrangements and accommodations for team members when necessary.

Qualifications:

  • 2 years of proven experience as an administrative assistant or similar role, preferably in a business development/sales environment.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Google Drive, Google Calendar, Slack and basic knowledge of Smartsheet and Monday.com.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in data entry and document preparation.
  • Outstanding communication skills, both written and verbal.
  • Bachelor's degree or equivalent work experience preferred.

Compensation: $20 per hour