Administrative Support Specialist

3 weeks ago

Madison, United States Barnes, Inc. Full time $19 - $22
Job DescriptionJob Description

Job Summary:

The Administrative Support Specialist is a crucial member of our employee-owned company, providing essential administrative and clerical support to ensure smooth operations across various departments. In this role, you will contribute to a collaborative and inclusive environment, helping to foster a sense of ownership and commitment within the team. The ideal candidate is highly organized, proactive, and dedicated to supporting the success of the company and its employee-owners. As an employee-owned company, we are committed to fostering a culture of mutual respect, collaboration, and shared success. Every team member is empowered to contribute to the company's growth and is rewarded through ownership in the company. We believe in the power of teamwork, and this role is integral to our continued success.

Key Responsibilities:

Administrative Support: Provide comprehensive support to all divisions within the company, including calendar management, meeting coordination, and document preparation, with a focus on enhancing team collaboration.

Answering Phone Line: Manage the company's main phone line, answer calls promptly and professionally, direct inquiries to the appropriate departments, and take detailed messages when necessary.

Communication: Act as a key point of contact for customers and employees, ensuring clear and effective communication that aligns with our company's values of transparency and inclusiveness.

Document Management: Maintain and organize company records, both electronic and paper, ensuring they are accessible to team members and comply with company policies.

Meeting Coordination: Organize and manage meetings, including scheduling, preparing agendas, and documenting meeting minutes, with an emphasis on encouraging participation and shared decision-making.

Data Entry: Accurately enter and update information in company systems, supporting data-driven decision-making processes.

Project Support: Assist with special projects and initiatives that contribute to the growth and success of the company, working closely with other employee-owners to meet project goals.

Qualifications:

Education: High school diploma or equivalent required; Associate degree or higher preferred.

Experience: At least 2-3 years of experience in an administrative support role, ideally within a collaborative, team-oriented environment.

Skills:

  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of integrity and ability to handle confidential information.
  • Detail-oriented with a commitment to accuracy.
  • Ability to work effectively both independently and as part of a team.

Physical Requirements:

Ability to sit for extended periods.

Occasional lifting of office supplies up to 20 pounds.

Work Environment:

This role operates within a professional office environment.

Standard office hours apply.

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