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Administrative Support Specialist

2 months ago

Madison, Wisconsin, United States Certco Full time

Are you a skilled administrative professional eager to contribute to a vibrant and expanding organization? Certco, Inc. is on the lookout for a dedicated Clerical Assistant to enhance our operations. In this position, you will deliver essential administrative support to our member stores while engaging in vital tasks related to corporate administration.

Key Responsibilities:

  • Administrative Support: Oversee a comprehensive range of administrative functions for our member stores, including the preparation of monthly reports, management of tax documentation, payroll assistance, and annual reporting.
  • Compliance and Record Keeping: Establish and maintain accurate records to ensure compliance with relevant regulations and standards.
  • Corporate Administration: Assist with various administrative tasks for Certco's corporate functions, ensuring adherence to all applicable guidelines.
  • Opportunities for Growth: This role provides a pathway to broaden your skills beyond administrative tasks, with significant involvement in corporate operations.

Why Choose Certco?

  • Competitive compensation with ample opportunities for professional development.
  • Recognized as a leading workplace in the region.
  • Comprehensive low-cost benefits, including health, dental, vision, life insurance, and disability coverage.
  • Generous retirement plan contributions and paid time off.
  • Robust wellness initiatives, including fitness reimbursements and health support programs.
  • Engagement in community activities and company-sponsored events.
  • Flexible working hours.
  • No weekend or holiday shifts.
  • Stable and growing organization.
  • Supportive company culture.

Position Overview:

This role involves providing extensive administrative support to various member stores, which includes generating monthly reports, managing tax submissions, assisting with payroll, and preparing annual documentation. Additionally, the clerical assistant will be responsible for maintaining accurate records to ensure compliance with relevant regulations.

Essential Job Functions:

Administrative Support for Member Stores:

  • Deliver exceptional service to ensure timely issuance of reports and documentation.
  • Educate clients on administrative processes as needed.
  • Guide and supervise team members on various administrative tasks.
  • Prepare monthly reconciliations and reports.
  • Assist with year-end reporting and compliance documentation.
  • Maintain accurate records and respond to inquiries regarding administrative matters.
  • Perform additional duties as assigned by management.

Corporate Administrative Tasks:

  • Maintain accurate records to ensure compliance with administrative requirements.
  • Stay informed about relevant regulations to ensure adherence.
  • Prepare and file necessary documentation for compliance purposes.
  • Provide guidance to team members on data management.
  • Assist in audits by supplying requested documentation.
  • Collaborate with various departments to ensure proper classification of administrative tasks.
  • Conduct periodic reviews to identify and mitigate risks.
  • Work with auditors to provide necessary information and resolve compliance issues.
  • Maintain regular attendance and adhere to company policies.

Qualifications:

  • Relevant administrative experience required.
  • Strong organizational skills and attention to detail.

Certco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.