Travel Coordinator/Administrative Support

1 month ago


Bethesda, United States Wits Solutions Inc Full time
Job DescriptionJob Description

EDUCATION/CERTIFICATIONS MANDATORY

  • Bachelor's degree

WORK EXPERIENCE MANDATORY

  • Minimum of nine (9) years of related experience.
  • Expertise in travel documentation preparation using NBS CGE system.
  • Working knowledge of Federal Travel Regulations.
  • Proficiency in MS Office Suite (specifically, Outlook, Word, Excel).
  • Strong oral and written communications skills.
  • Proven effective organizational and time management skills.

WORK EXPERIENCE NICE TO HAVE

  • Prior Agency Experience

ROLES AND RESPONSIBILITIES

  • Plan and coordinate full life cycle travel arrangements with consideration of billing, payment and budget for travel.
  • Study routes, regulations and consider cost, availability, and convenience of different carriers to select the most advantageous route and carrier to NIH and within Federal Acquisition Regulations (FAR).
  • Prepare travel requests for local, domestic (CONUS), foreign, non-foreign, extended temporary and invitational travel including sponsored (348) travel.
  • Provide itinerary planning, schedule coordination, preparation and follow through of all documentation needed for travel arrangements in accordance with Federal Travel Regulations (FTR) for travel authorization and vouchers.
  • Prepare travel authorizations and vouchers into NIH Business System (NBS).
  • Adhere to guidelines for domestic and foreign travel and enter data for Notification of Foreign Travel into appropriate database following timeframe guidelines.
  • Prepare justifications for rental car use and other special requests by traveler, secure Actual Expense Allowance (AEA) approval for estimated expenditures above per diem, and other special circumstances from NIDDK Executive Officer (EO).
  • Monitor approval process in NBS CGE system.
  • Create, enter and monitor the approval of travel requests for site visits and conference travel in the NIDDK Travel Tool.
  • Communicate with NIH authorized travel agency and travelers as preparations are made.
  • When preparing foreign travel documentation, assist staff by guiding them to the appropriate website to ensure a passport/visa is obtained.
  • Ensure invited foreign travelers have the required passport and visa documents.


  • Bethesda, United States Caladwich Consulting LLC Full time

    Description: **Travel Coordinator/Administrative Support -** National Institute of Health (NIH) | National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK) | Main Campus 9000 Rockville Pike, Bethesda, MD 20892 Position**:Full - Time / On-Site** **Salary**: $70,000.00 - $82,000.00 Annually Caladwich Consulting, LLC is an SBA-certified...


  • Bethesda, United States Caladwich Consulting LLC Full time

    Description: **Administrative Support | Research Assistant** **-** National Institute of Health (NIH) | National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK) | Main Campus 9000 Rockville Pike, Bethesda, MD 20892 Position**:Part - Time / On-Site** Rate: $24.00 - $26.00 Hourly Caladwich Consulting, LLC is an SBA-certified 8(a),...


  • Bethesda, United States LHH Full time

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects such as filing, data support, meeting coordination and tasks as requested. This...


  • Bethesda, Maryland, United States General Dynamics Information Technology Full time

    HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACTServes as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.Interacts with high-ranking officials within the agency...


  • Bethesda, Maryland, United States General Dynamics Information Technology Full time

    HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACTServes as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.Interacts with high-ranking officials within the agency...


  • Bethesda, United States Diverse Systems Group LLC Full time

    Job DescriptionJob DescriptionDescription:Overview:The Administrative Support Specialist plays a vital role in ensuring smooth operations within the organization by providing administrative assistance to various departments and personnel. They are responsible for handling a wide range of administrative tasks efficiently and effectively. This position will...


  • Bethesda, United States Diverse Systems Group LLC Full time

    Job DescriptionJob DescriptionDescription:Overview:The Administrative Support Specialist plays a vital role in ensuring smooth operations within the organization by providing administrative assistance to various departments and personnel. They are responsible for handling a wide range of administrative tasks efficiently and effectively. This position will...


  • Bethesda, United States National Institutes of Health Full time

    Job Summary: **Responsibilities**: - Maintain office supplies and equipment inventory - Assist with scheduling appointments and managing calendars - Coordinate meetings and conferences, including preparing agendas and taking minutes - Handle travel arrangements and expense reports - Assist with document preparation, proofreading, and editing - Provide...


  • Bethesda, United States Wits Solutions Inc Full time

    Job DescriptionJob DescriptionWits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but...


  • Bethesda, United States Wits Solutions Inc Full time

    Job DescriptionJob DescriptionWits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but...


  • Bethesda, United States General Dynamics Information Technology Full time

    Type of Requisition: Regular Clearance Level Must Currently Possess: Top Secret SCI + Polygraph Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Suitability: Public Trust/Other Required: Job Family: Business Administration Job Qualifications: **Skills**:Agendas, Microsoft Office, Office Administration, Organizing Meetings, Written...


  • Bethesda, United States Wits Solutions Inc Full time

    Job DescriptionJob DescriptionWits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but...


  • Bethesda, United States Wits Solutions Inc Full time

    Job DescriptionJob DescriptionWits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but...

  • Administrative Clerk

    1 month ago


    Bethesda, United States One Federal Solution Full time

    One Federal Solution (OFS) is seeking an Administrative Clerkto support our federal government client in Bethesda, MD. This position will independently provide support services to satisfy the overall operational objectives of our client. Duties of the Administrative Clerk include but are not limited to: **Tasks & Duties**: - Provide clerical and...


  • Bethesda, Maryland, United States General Dynamics Information Technology Full time

    HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT I WILL MAKE AN IMPACTServe as liaison between the designated government staff and other managers, and staff.Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned staff, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and...


  • Bethesda, Maryland, United States General Dynamics Information Technology Full time

    HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT I WILL MAKE AN IMPACTServe as liaison between the designated government staff and other managers, and staff.Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned staff, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and...

  • Travel Coordinator

    2 weeks ago


    Bethesda, United States XcelHR Full time

    Job DescriptionJob DescriptionTravel Coordinator to provide intricate schedule management (logistics) and administrative support to the Managing Director and other key members of the organization. A successful candidate will be detail-oriented, proactive, and able to manage multiple tasks and priorities in a fast-paced environment.Key...

  • Travel Coordinator

    2 weeks ago


    Bethesda, United States XcelHR Full time

    Job DescriptionJob DescriptionTravel Coordinator to provide intricate schedule management (logistics) and administrative support to the Managing Director and other key members of the organization. A successful candidate will be detail-oriented, proactive, and able to manage multiple tasks and priorities in a fast-paced environment.Key...

  • Executive Assistant

    3 weeks ago


    Bethesda, United States GAP Solutions, Inc Full time

    Position Objective: Provide services as an Executive Assistant in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The Executive Office (EO), Office of Administrative Services (OASR) is seeking a Executive Assistant (Level 2) to support the various Offices within the Executive Office. The...

  • Executive Assistant

    3 weeks ago


    Bethesda, United States GAP Solutions Inc Full time

    Position Objective: Provide services as an Executive Assistant in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The Executive Office (EO), Office of Administrative Services (OASR) is seeking a Executive Assistant (Level 2) to support the various Offices within the Executive Office. The...