Administrative Support Specialist

2 weeks ago

Bethesda, United States Diverse Systems Group LLC Full time
Job DescriptionJob DescriptionDescription:

Overview:

The Administrative Support Specialist plays a vital role in ensuring smooth operations within the organization by providing administrative assistance to various departments and personnel. They are responsible for handling a wide range of administrative tasks efficiently and effectively. This position will require deployment to disaster areas. Federal Emergency Management Agency (FEMA) will require the individual to deploy to a covered disaster are within 48 hours of notification.

The deployment areas will cover FEMA regions 3 & 4, Delaware, DC, Maryland, Pennsylvania, Virginia, West Virginia, Alabama, Mississippi, Florida, North Carolina, South Carolina, Georgia, Kentucky, and Tennessee.

Job Summary:

  • Office Management: Manage office supplies, equipment, and facilities to ensure smooth operations. Coordinate maintenance and repairs as needed.
  • Administrative Assistance: Provide administrative support to executives, managers, and team members, including scheduling meetings, making travel arrangements, and preparing reports and presentations.
  • Communication: Serve as a point of contact for internal and external communications, including answering phones, responding to emails, and routing correspondence to the appropriate personnel.
  • Data Entry and Record Keeping: Maintain accurate and up-to-date records, databases, and filing systems. Enter data and update records as necessary.
  • Document Preparation: Assist in drafting and formatting documents, letters, memos, and other correspondence. Proofread and edit documents for accuracy and clarity.
  • Event Coordination: Assist in planning and coordinating company events, meetings, and conferences. Arrange logistics, book venues, and coordinate catering and other services.
  • Customer Service: Provide exceptional customer service to clients, visitors, and employees. Address inquiries and resolve issues in a timely and professional manner.
  • Project Support: Assist with various projects and initiatives, including research, data analysis, and coordination of tasks and deadlines.
  • Financial Support: Assist with basic financial tasks such as processing invoices, expense reports, and purchase orders. Coordinate with accounting and finance departments as needed.
  • General Support: Perform other administrative tasks and duties as assigned, contributing to the overall efficiency and effectiveness of the organization.


Requirements:

Supervisory Responsibility: No

Skills & Abilities:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in completing tasks.
  • Effective communication skills, both verbal and written.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels.
  • Flexibility and adaptability to changing priorities and environments.
  • Flexibility to work irregular hours, including evenings, weekends, and holidays.
  • Willingness to travel and work in disaster-affected areas for extended periods, often in challenging conditions.
  • Live within driving distance of a metropolitan airport.


Additional Skills (Preferred):

  • Experience with office management software and systems.
  • Knowledge of basic accounting principles and financial procedures.
  • Familiarity with project management tools and techniques.
  • Customer service experience.

Education/Experience:

  • 5 years of experience in a related field (with an Bachelor's degree) or 10 years of experience in a related field
  • Proven experience in an administrative support role or similar position.

Certification(s):

N/A

Clearance:

Must be able to obtain and sustain a Public Trust clearance.


Nice to Have:

Completed the following FEMA Courses:

  • IS-1000 Public Assistance Program and Eligibility
  • IS-1001 The Public Assistance Delivery Model Orientation
  • IS-1002 FEMA Grants Portal – Transparency at Every Step


  • Administrative Specialist

    2 weeks ago

    Bethesda, United States TalentBridge Full time

    Administrative Specialist M-F 9AM-4PM Fully On Site Contract position but has the potential to convert to permanent Perform basic office tasks including answering phones, copying, filing papers, and responding to customer inquiries. Utilize computer skills to complete tasks efficiently and accurately. Receive direction from supervisor and escalate questions...

  • Desktop Support Specialist

    2 weeks ago

    Bethesda, United States Rapid Financial Inc Full time

    About the Role:We are seeking a highly motivated and results-oriented Desktop Support Specialist to join our IT team. In this role, you will play a vital role in supporting our core IT infrastructure and ensuring smooth operations for our users. You will be responsible for a variety of tasks, including system administration, user management with Active...

  • Desktop Support Specialist

    4 weeks ago

    Bethesda, United States Rapid Finance Full time

    **About the Role**: We are seeking a highly motivated and results-oriented Desktop Support Specialist to join our IT team. In this role, you will play a vital role in supporting our core IT infrastructure and ensuring smooth operations for our users. You will be responsible for a variety of tasks, including system administration, user management with Active...

  • Desktop Support Specialist

    7 days ago

    Bethesda, United States Rapid Finance Full time

    About the Role:We are seeking a highly motivated and results-oriented Desktop Support Specialist to join our IT team. In this role, you will play a vital role in supporting our core IT infrastructure and ensuring smooth operations for our users. You will be responsible for a variety of tasks, including system administration, user management with Active...

  • Desktop Support Specialist

    3 days ago

    Bethesda, United States Rapid Finance Full time

    About the Role:We are seeking a highly motivated and results-oriented Desktop Support Specialist to join our IT team. In this role, you will play a vital role in supporting our core IT infrastructure and ensuring smooth operations for our users. You will be responsible for a variety of tasks, including system administration, user management with Active...

  • Desktop Support Specialist

    1 month ago

    Bethesda, United States Rapid Finance Full time

    Job DescriptionJob DescriptionAbout the Role:We are seeking a highly motivated and results-oriented Desktop Support Specialist to join our IT team. In this role, you will play a vital role in supporting our core IT infrastructure and ensuring smooth operations for our users. You will be responsible for a variety of tasks, including system administration,...

  • Program Support Specialist

    2 months ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    1 month ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    1 month ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    7 days ago

    Bethesda, United States Astrix Full time

    Program Support Specialist Roles/Responsibilities: Plans and arranges meetings and travel for the DirectorManage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needsBe responsible for entering and updating the Director’s calendarConduct calendar updates to the Director and resolve any calendar...

  • Program Support Specialist

    7 days ago

    Bethesda, United States Astrix Full time

    Program Support Specialist Roles/Responsibilities: Plans and arranges meetings and travel for the DirectorManage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needsBe responsible for entering and updating the Director’s calendarConduct calendar updates to the Director and resolve any calendar...

  • Technical Support Specialist

    4 days ago

    Bethesda, United States Shipshape IT Full time

    Job Description Job Description Position: Technical Support Specialist – Level 2 Shipshape IT is seeking to grow its technical team to keep pace with its steady growth. Shipshape IT is a provider of fixed-price IT support to small and mid-size businesses in the DC metro area. The company is looking for highly motivated individuals with the ability to...

  • Supervisory Financial Specialist

    1 month ago

    Bethesda, United States Program Support Center Full time

    Summary This position is located in the Department of Health and Human Services, Program Support Center, headquartered in Rockville, Maryland. Duties WHAT YOU'LL BE DOING DAY TO DAY As a Supervisory Financial Specialist, you will use your knowledge of and experience with the Program Support Center to optimize business results and customer...

  • Technical Support Specialist

    1 week ago

    Bethesda, United States Shipshape IT LLC Full time

    Job DescriptionJob DescriptionPosition: Technical Support Specialist – Level 2Shipshape IT is seeking to grow its technical team to keep pace with its steady growth. Shipshape IT is a provider of fixed-price IT support to small and mid-size businesses in the DC metro area. The company is looking for highly motivated individuals with the ability to...

  • Desktop Support Specialist

    4 days ago

    Bethesda, United States mPower, Inc. Full time

    mPower is looking for a well-rounded Desktop Support Technician - Tier II to join our team. Our team consists of experts and professionals who have experience in management, administration, consulting, and technology. This position seeks to implement positive mission-oriented change, to deliver tangible operational results, and to build and continuously...

  • Jamf Desktop Support Specialist

    3 days ago

    Bethesda, United States LCG, Inc. Full time

    Job DescriptionJob DescriptionLocation: Bethesda, MD (Hybrid)LCG is a minority-owned technology consulting firm that has been a trusted partner to more than 40 federal agencies, including 21 of the 27 Institutes and Centers (ICs) at the National Institutes of Health (NIH). For over 25 years, LCG has brought digitization and innovation to the Health and Human...

  • IT Support Specialist

    1 week ago

    Bethesda, United States DARCARS Automotive Group Full time

    **DARCARS Automotive Group** is now seeking for an **IT Support Specialist** Purpose: **Qualifications**: - OS Support - Windows 10, 11 - Level 1 Help Desk Support - Call response and Triage - Desktop Hardware Troubleshooting - Basic Audio/Visual Hardware Setup - Basic Technical knowledge of PCs and desktop hardware - Familiarity with remote control and...

  • Senior Executive Support Specialist

    1 month ago

    Bethesda, United States NextGen Federal Systems Full time

    NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work...

  • Senior Executive Support Specialist

    2 months ago

    Bethesda, United States NextGen Federal Systems Full time

    NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work...

  • Property Administrator

    5 days ago

    Bethesda, Maryland, United States Bethesda North Marriott Hotel & Conference Center Full time

    Additional Information Pay: $20.12-$21.63/hourJob Number Job Category AdministrativeLocation Bethesda North Marriott Hotel & Conference Center, 5701 Marinelli Road, Rockville, Maryland, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an...