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Accounts Payable Coordinator

2 months ago

Green Bay, United States Alive & Kickin' Pizza Crust Full time
Job DescriptionJob DescriptionDescription:

Port City Bakery, Inc. dba AK Pizza Crust, is a full line manufacturer of a wide variety of self-rising and par-bake pizza crusts and other related dough products. Founded in 1989 in Green Bay, we employ 500 people in five facilities in the Green Bay area and one in Minnesota. Pep’s Pizza Company, LLC is a wholly owned subsidiary of Port City Bakery Inc, manufacturing topped frozen pizza, including our own Peps Drafthaus line of pizzas.


Reporting to the Cash Manager, the Accounts Payable Coordinator is primarily responsible for vendor invoice ingestion and timely payments.


Vendor Invoice Entry and Payments

· Route vendor invoices through document management software and post to appropriate GL account

· Review invoices for accuracy and post them against received purchase orders and/or obtain approval

· Review vendor statements for missing invoices and misapplied payments

· Process vendor payments twice weekly

· Communicate with vendors regarding any invoice or payment issues

· Reconcile temporary help and day labor hours/dollars to vendor invoices on a weekly basis and prepare reporting sent to staffing agencies on a daily basis

· Match freight invoices to shipments in freight tracking software and cost worksheets

· Process credit card charges and receipts

· Process expense reports and preparing bi-weekly payroll reimbursement reporting

· Understand sales and use tax guidelines by state and determine potential liability on purchases

Accounts Payable Maintenance

· Maintain templates and proactively correct errors in automatic document reader system

· Maintain certificate of insurance logs for external vendors

· Process purchase return orders

· Review received not invoiced queue for untimely invoices and follow up with vendors as needed

· Assist in maintaining current vendor information

Month End Processing and Accounting Support

· Adjust invoice posting for proper cutoff surrounding month end and work with accounting for relevant accruals

· Maintain proper standard operating procedures for all accounts payable processes

· Serve as a back up to the accounts receivable function

· Provide document requests to external auditors during annual audit

· Ad hoc analysis and data entry as assigned

Experience and Qualifications

· Associates degree in accounting or equivalent work experience

· Intermediate to advanced experience in Microsoft Office Suite (Excel, Word, Outlook)

· Must be able to effectively handle multiple projects simultaneously in a deadline driven environment

· Ability to work independently and as part of a team and take on new tasks with minimal up-front guidance while taking ownership for his/her work product

· Excellent verbal and written communication skills with a willingness to proactively and professionally engage with vendors

· Ability to maintain and protect confidential and sensitive financial information

Requirements: