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Facilities Coordinator I

4 weeks ago

Lake Mary, United States Addition-Financial Full time
Job DescriptionJob DescriptionDescription:

Description

Addition Financial is a member-owned, not-for-profit financial cooperative, offering comprehensive financial solutions that help members achieve their financial goals. Our members have built Addition Financial into a mutli-billion dollar institution, rated 5-stars for our strength and security. And in return, Addition Financial has been there for our members and the communities we serve throughout Central Florida, since 1937.


Role Overview

The Facilities Coordinator plays a crucial role in ensuring the smooth operation of our facilities. They oversee vendors, manage work orders, and coordinate the maintenance of essential systems. The ideal candidate has experience in vendor management, understands building systems like power, HVAC, plumbing, and structure, has performed cleaning/landscaping/progress inspections, and can think critically and work independently. This position reports to the Facilities Manager.


Responsibilities and Duties

Vendor Management and Coordination:

· Perform document maintenance and contract review of vendors.

· Collaborate with vendors to schedule services, communicating timelines, expectations, and requirements.

· Regularly assess vendor performance based on agreed upon criteria

· Oversee vendor activities to ensure prompt and satisfactory completion of work

Work Order Management:

· Monitor the Facilities Work Order System.

· Update stakeholders on work order progress.

· Collaborate with Facilities Technicians to resolve issues efficiently.

· Perform minor repairs to resolve issues as-needed

Disaster Recovery:

· Assist in updating and maintaining the disaster recovery manual.

· Document minutes from disaster recovery exercises.

Tenant Relations:

· Address tenant complaints related to cleaning and maintenance promptly.

· Ensure tenant satisfaction and resolve issues effectively.

Task Tracking:

· Utilize Microsoft products to monitor Facilities tasks, including procurement and invoicing.

Financial Responsibilities:

· Perform general department related accounting and invoicing activities

· General procurement, including monitoring stock levels and ordering materials for building services and Facilities projects.

Other Duties:

· Perform additional tasks as assigned by management

Requirements:

Preferred Education: High School Diploma or GED, plus certifications or degrees in Business, Facilities Management, Engineering, or related disciplines.

Minimum Required Experience: Five years’ experience in a Facilities-related position


Specific skills: Proficiency with Microsoft Products; proficiency in general computer skills; excellent written and verbal English communication; understanding of building, electrical, plumbing, and HVAC systems; Spanish language skills a plus

Personal characteristics: Well-organized, detail-oriented, ability to work with a team or independently, multi-tasker, ability to work under pressure in a public space

Physical abilities: Ability to sit for long periods, ability to lift 50 pounds

Must have a valid Florida Driver’s license and ability to drive for extended periods in a car; travel could be more than 3 hours in one sitting.


Working With Us:

We’re continually recognized as a top employer because we understand people like you want more out of your career. Like making a difference in people’s lives and in the community. Being part of a team that supports each other. Feeling good about the time you spend at work each day. And being able to balance your life while also earning a competitive base salary and benefits, including:

  • 401k with profit sharing contribution
  • Comprehensive medical, dental and vision coverage from leading insurance providers
  • Continuing education and up to $5,000 in tuition assistance annually
  • Generous vacation and sick pay
  • Paid parental leave and volunteer time off
  • Major holidays off including Federal holidays that many other industries don't observe
  • Credit union benefits including reduced consumer/mortgage loan rates, free checks, and other financial services discounts

At Addition Financial, we accept you for who you are. We are an equal opportunity employer and do not discriminate based on race, color, creed, religion, national origin, sex, marital status, age, or disability/handicap with regards to recruitment, selection, placement, promotion, wages, benefits, and any other areas of employment. Personal perspectives and beliefs are what helps our team members, and our company, grow as a whole and we seek to nurture that inclusiveness. We welcome our team member’s diverse viewpoints and work together so that everyone’s voices are heard. So, if you’re ready to take your career to the next level, Count Us In®.