4393 - Executive Administrative Assistant and Scheduler

2 weeks ago

Washington, United States Mission Box Solutions Full time $65,000 - $75,000
Job DescriptionJob DescriptionWe are seeking a talented professional to join our growing team If you’re ready to take your career to the next level, we want to hear from you.

Qualified candidates can submit their resumes to info@missionboxsolutions.com


Executive Administrative Assistant and Scheduler – Washington, DC

Qualifications:

  • Must Have:

    • High School Diploma or GED Equivalent
    • At least 5 years of previous office administrative and scheduler experience
    • Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams
    • Proficiency with Concur (government travel system)
    • Strong organizational and reporting skills
    • Excellent verbal and written communication skills
    • Typing proficiency
    • Knowledgeable user of Microsoft OneDrive and SharePoint
    • Proficiency in other Microsoft Office 365 applications
    • Ability to maintain confidentiality
    • Responsiveness and professionalism

  • Preferred Qualifications:

    • College/University Degree
    • Previous experience supporting C-suite executives
    • Microsoft Office Specialist (MOS) Certification

Job Responsibilities:

  • Answering emails and handling correspondence
  • Scheduling and confirming appointments, including arranging domestic and international travel
  • Organizing appointments, managing assignments, and routing correspondence
  • Managing calendars for department personnel and arranging meetings, conferences, and teleconferences
  • Completing requests by answering or referring inquiries
  • Maintaining customer confidence and protecting operations by keeping information confidential
  • Providing historical reference by utilizing filing and retrieval systems, primarily in SharePoint
  • Contributing to team effort by accomplishing related results as needed
  • Preparing printed material in support of key meetings

Personality Strengths and Demonstrated Abilities:

  • Firm, calm, and strong personality to support other agency executives, delegates, and key points of contact
  • Demonstrated true organization skills and ability to work in a fast-paced environment
  • Ability to self-direct and show attention to detail
  • Consistently presents a professional demeanor and appearance
  • Able to hold information confidentially
  • Self-learner with the ability and desire to self-teach


Job Type: Hybrid (At least 3 days onsite, up to 2 days offsite)

Location: Washington DC - Northern Virginia

Salary: $60k-$75K

 

Mission Box Solutions is an Equal Opportunity Employer. We value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for potential access to classified information. Accordingly, US Citizenship is required. Our strategic partner is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract of employment and are subject to change at the discretion of our strategic partner. 

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